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OSHP Board Minutes

October 23, 2008

With a quorum present, President Maloney called the meeting to order at 3:00 pm at the University of Oklahoma College of Pharmacy in Oklahoma City, OK.

MEMBERS PRESENT:
MEMBERS ABSENT:
GUESTS PRESENT: The minutes of the August 21, 2008 and September 26, 2008 board meetings were previously approved by e-mail vote.

BOARD REPORTS:

(New Business item preceded the Board Reports and is reported below)
A. Secretary - No report

B. Treasurer
1.2008 OSHP Fall Meeting Update (a copy of the meeting budget is retained with the meeting minutes) - Pete Johnson reviewed the meeting budget reconciliation. The meeting yielded a net profit of ~$1400.00. Also, the next Annual Meeting date was solidified and will be scheduled for April 3, 2009 in Tulsa, OK.

2.Profit & Loss Report - Yvette presented a report of income and expenses for August 1st through October 19, 2008 in which there was a net income of -$457.92 (a copy of the report is retained with the meeting minutes).

3.Early-bird Membership Renewal - Yvette reported to the Board that there has been a good response thus far to the discounted membership renewal rate. However, several members have not taken advantage of the discount leading to the question of whether to distribute refunds to those members. Susan set forth a reminder that this particular issue was previously discussed when the Board originally approved the membership renewal discount, and the consensus was not to refund overpayments.

C. Western District
1.October meeting - October 9, 2008: Sanofi-Aventis sponsor
2.November meetings - November 6, 2008: Pfizer sponsor and November 20, 2008: University Pharmacotherapy Associates, LLC sponsor
3.December meeting - none planned due to the holidays

D. Eastern District
1.September meeting - September 18, 2008: Astra Zeneca sponsor
2.October meeting - October 28, 2008: University Pharmacotherapy Associates, LLC sponsor
3.November meeting - November 11, 2008: Sanofi-Aventis sponsor
4.December meeting - none planned due to the holidays

E. Immediate Past President
1.Scholarship and Awards - As discussed at the August 21, 2008 BOD meeting, Susan is updating the Society guideline regarding the pharmacy student scholarships and awards, including the scholarship application. When complete, she will distribute to the Board members as an update for the individual bylaws notebooks.

F. President-Elect - No report

G. President
1.Pharmacy Alliance Co-sponsorship - Phil Woodward, OPhA Executive Director, has requested OSHP's involvement in co-sponsoring another meeting of the state's key pharmacy stakeholders.

Motion: By motion duly made and seconded, the Board voted unanimously to approve allocation of Society funds to co-sponsor an upcoming Pharmacy Alliance meeting. The estimated total expenditure is approximately $600-800.
Lesley will follow up with Phil and disseminate further information pertaining to the details of the meeting.

2.ASHP Newsbrief - Lesley informed the Board regarding ASHP's newly beginning state affiliate e-mail news "push". Interested state affiliates can send ASHP their membership e-mail address list along with news of interest. ASHP will collate this information from all participating state affiliates and subsequently distribute it. Lesley has proposed this as a potential opportunity for her and the President-Elect to work together to get implemented on behalf of OSHP.

COMMITTEE REPORTS

A. Membership Committee
Previous recommendations submitted by the Committee for membership recruitment and retention were discussed. Their idea regarding retention of members by offering a discounted membership renewal rate has been enacted for the 2009 membership drive. Other ideas concerning the creation of new membership categories (i.e., retired members, married members) were deemed to be logistically prohibitive at this time. The creation of a web site "blog" was revisited and thought to be underutilized to date. Lesley has had discussions with the OSHP web master and presented to the Board the idea of a "Google group" created to allow members to interact. It was decided to trial a "Google group" among the Board members then subsequently solicit feedback from the membership regarding the creation of this type of membership list-serve in lieu of the existing "blog".

OLD BUSINESS

A. Officer Installation - According to the OSHP bylaws, Kari McCracken was installed as the Eastern District Chair for 2008-10 by President Maloney.

B. 2008 Oklahoma Reception - Yvette informed the Board the reception has been scheduled for Sunday, December 7, 2008 from 5:30 to 7:30 pm at The Peabody Orlando. Both Colleges of Pharmacy have pledged their financial support for the event and have been notified of the details. OSHP members attending the recent Fall Meeting received information as well as an e-mail notice that will go out to all of the OSHP members.

C. Debriefing and Evaluation Review from NPSG 3E Anticoagulation Workshop - discussion tabled

NEW BUSINESS

A. Introductory Pharmacy Practice Experience (IPPE) Program - Christy Cox and Dennis Thompson from SWOSU College of Pharmacy introduced discussion regarding the program's desire to improve student rotations with early student experiential training beginning after the completion of the first professional year. The time commitment would entail 80 hours over a consecutive two-week period in a health-systems pharmacy followed by a four-week period in a community-based setting the following year. The intent is for the development of a standardized set of minimal competencies for the students to accomplish during their experience, which would also provide a structured framework for those pharmacists with minimum preceptor experience. In order to facilitate exposure to health-systems pharmacy practice, it was felt that OSHP can serve as a resource for potential preceptors. The Board suggested further information be distributed to the membership via the newsletter and/or upcoming District meetings. It was also suggested that SWOSU College of Pharmacy consider constituting a task force, to include health-systems pharmacists' perspectives, when finalizing the aspects of the IPPE Program.

B. OSHP Staff Secretary - Lesley has met with Shirley Dunn to discuss her potential interest in assuming the role of OSHP Staff Secretary. Board discussion ensued regarding Ms. Dunn's candidacy, including the potential terms of hire. Since the meeting no longer had a quorum present at the end of the discussion, Lesley will e-mail the Board a proposal to extend an offer to Ms. Dunn for a one-year contract, with an interim evaluation by the Board after the first six months. Ms. Williams, the current Staff Secretary, has agreed to extend her term of service through November 15, 2008.

The next Board meeting is scheduled for November 20, 2008 at the University of Oklahoma College of Pharmacy.

With no further business, the Board adjourned at 4:45 pm.

Respectfully submitted by:

Yvette Morrison, OSHP Treasurer
for Nancy Williams