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OSHP BOARD OF DIRECTORS MEETING

NOVEMBER 2, 2005

With a quorum present, Tracy Hagemann, President, called the meeting to order at 3:11 P.M. at the University of Oklahoma, College of Pharmacy in Oklahoma City, OK and Tulsa, OK.

MEMBERS PRESENT:

MEMBERS ABSENT:

GUESTS PRESENT:

The minutes of the October 5, 2005 Board Meeting were approved at an earlier date by email.

BOARD REPORTS:
SECRETARY

ASHP has sent out a call for nominations for the Harvey A.K. Whitney award. The board was requested to consider nominees for this prestigious award.

Website Updates: The website currently has a member directory on which members have voluntarily posted their contact information. It was been noted that this directory is out-dated. The board recommends that the staff secretary provide a membership directory including only names of active members and that this be updated approximately every 2 months. A message will be posted that members can be contacted through the staff secretary. Currently, contact information is available on the website for all board members, committee members, and the staff secretary.

Committee reminders/updates
Membership committee: Annual membership renewals have been mailed. The membership committee plans to do a membership drive in the upcoming weeks. The board discussed that November or December would be the best time for the membership drive.

Nominations committee: A call for nominations and election of 1 delegate and 1 alternate delegate needs to occur by the end of the year.

TREASURER

The following reports were submitted and are attached:

The treasurer reported on a few lost check notifications that have been received and are being followed up on from the 2005 Annual Meeting Vendor Showcase.

The finance committee will meet soon to review the current financial situation and provide recommendations to the board.

The financial goals for the Annual and Fall Meeting were discussed.

WESTERN DISTRICT

There was no October meeting due to the Fall Meeting. The next meeting is scheduled on 11/10/05. The topic will be aripiprazole and the meeting will be held at Pearl's Lakeside. There are currently 30 RSVP's. Sponsors have been confirmed for the January, February, and March meetings.

The board discussed outreach efforts for guests at district meetings. The membership committee will be requested to attend to greet guests at the sign-in for district meetings.

EASTERN DISTRICT

The September meeting was on the topic of LMWH and held at The Green Onion Restaurant with 30 attendees. There was no October meeting due to the Fall Meeting. The next meeting is scheduled on 11/17 at Flavors Restaurant. A potential topic of albumin has been identified for the January meeting.

PAST-PRESIDENT

A concern was raised about speakers being cut-off at the Fall Meeting if they did not finish within the scheduled time. This issue was discussed and it was noted that maintaining strict timing and allowing full breaks are requirements of ACPE.

PRESIDENT-ELECT

No report.

PRESIDENT

ASHP has sent out a call for resolutions to 2006 House of Delegates. The board was requested to consider resolutions for submission.

OSHP has been contacted Chuck Sherriff with jobtaget.com. His company offers a service for job listing on organizations' websites. The President and Webmaster will follow-up for more information to better evaluate this opportunity. In addition, the treasurer has requested a sample contract.

A member submitted a request for OSHP to follow-up on an issue related to rotation students. Students are required to carry their intern license with them at all times during rotation and intern work hours. This creates issues especially in the hospital setting i.e. surgery. The president will bring up this issue up at the next Pharmacy Alliance meeting.

OLD BUSINESS
Fall meeting Wrap-up: Thank you notes will be sent to speakers soon. 1099 forms are needed for speakers and will be requested from Sandy Warner. The final expense from the University of Oklahoma CE Department was $3250 for the Fall Meeting. The final expenses for the site and catering at Remington Park were $4006. The initial budget was planned for 60 attendees and the final registration count was 80 attendees. The Aventis grant has been deposited in our checking account and the Astelles grant should be received soon.

NEW BUSINESS
Program planning: Several issues were discussed for the 2006 Annual and other future meetings including: improving pharmacists and pharmacy leadership turn-out, setting student registration fees to cover cost of food and handouts, detailed budget review and approval by board, and evaluating sources for cost-saving especially food and location.

Annual meeting: A membership survey will be conducted at the November district meetings to assess topics of interest, demographics of those planning to attend meeting, and interest in weekday versus weekend meeting times. The OU CE department will be assisting with future meeting planning as a service that is included within the standard fee charged. New processes with the CE department will require earlier deadlines for agenda and learning objectives. Breakout sessions are being strongly considered for the upcoming meeting allowing targeting of topics to specific groups (i.e. technicians, students, residents, pharmacist, pharmacy management). The location being considered is the OU-Schusterman campus which is available at no cost and facilities include a large conference room for 150 people and smaller breakout rooms. The caterer being considered is Marshan's with estimated costs of $15/person for lunch and $30/person total for the day. Additional costs will be incurred if alcohol is provided at the vendor showcase including hiring a security guard ($100) and bartender. A budget discussion occurred relating to food costs, vendor fees, and speakers fees. A subcommittee will be formed to organize the vendor showcase. Additional topics focusing on diagnostic testing were suggested.

The next board meeting is scheduled for 1/4/06 at the University of Oklahoma, College of Pharmacy.

With no further business, the Board adjourned at 5:25 p.m.

Submitted by:

Susan Fugate
Secretary, OSHP