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OSHP Board of Directors Meeting

December 18, 2008

With a quorum present, Lesley Maloney, President, called the meeting to order at 3:10 pm at the University of Oklahoma College of Pharmacy in Oklahoma City, OK.

MEMBERS PRESENT:
MEMBERS ABSENT:
GUESTS PRESENT:
The minutes of the October 23, 2008, board meeting were previously approved by email vote.

BOARD REPORTS:
A.Secretary - Nancy Williams
It was requested that a current OSHP membership total be presented at the next board meeting. An updated board roster has also been requested. Nancy will follow up with Shirley Dunn, staff secretary, for this information.

B. Treasurer - Yvette Morrison
1.Early Bird Membership Renewal - Yvette reported to the Board that several members did not take advantage of the 20% discounted membership renewal rate. When the Board originally approved this renewal discount, it was decided that refunds would not be issued for overpayments.

2.Profit and Loss Report (attached with the meeting minutes) - Yvette presented a report of income and expenses for November 1st through December 17th, 2008, in which there was a net income of $4,568.38. The final invoice for the Oklahoma Reception at the ASHP Midyear Clinical Meeting has been paid. The cost for the reception was $2,439.12, which was about $1500 less than last year's reception. When divided among the 3 sponsoring organizations (OUCOP, SWOSU COP, and OSHP), this works out to approximately $800 each. Both colleges have been invoiced, and payments are pending. It was also noted that Michele Splinter, faculty advisor for the OU student chapter of OSHP, has requested student funds ($750) for submitting the chapter membership roster and for students attending the Midyear Meeting. The SWOSU student chapter has not yet requested financial support from OSHP for attending the Midyear Meeting.

3.Checks Lost in the Mail - Yvette reported that approximately 25 membership checks have been lost in the mail. Before all of these members are notified, the mailbox will be checked again, and Yvette will follow up with some of those affected members to see if their checks have cleared the bank. If the checks have been lost in the mail, then the members will be notified to stop payment and subtract the cost of the stop payment from the membership dues. It was noted that we need to make sure that these members don't fall off the membership roster.

C.Western District - Jennifer Bird
1.October meeting was held on October 9th at Ted's Café Escondido and was sponsored by Sanofi-Aventis. The topic was "Stroke Awareness: An Update on the Secondary Prevention of Stroke". There was a good turnout.

2.There were 2 meetings held in November. The Nov. 6th meeting was sponsored by Pfizer and was held at Jutta's Keller at Castle Falls. The topic was "Update on MRSA", and there was good attendance. The second meeting was held on Nov. 20th at the Bricktown Brewery and was sponsored by University Pharmacotherapy Associates, LLC. This program was titled "Therapeutic Pillars of Cancer Supportive Care: Growth Factors, Antiemetics, and Anticoagulant Therapy" and provided one hour of ACPE credit. Attendance was a bit lower at this meeting.

3.There was no December meeting due to the holidays.

4.The next meeting is tentatively planned for January 22nd and will be sponsored by Topo Target and will be about chemotherapy extravasation.

D.Eastern District - Kari McCracken
1.November meeting was held on November 11th and was sponsored by Sanofi-Aventis. The topic was "Stroke Awareness: An Update on the Secondary Prevention of Stroke". Approximately 12 members attended.

2.No new meetings have been lined up. Due to the new Pharma Guidelines, which become effective January 1st, Kari has not been able to line up speakers yet for 2009.

E.Immediate Past President - Susan Conway. No report

F.President-Elect - Greg Clack. No report

G.President - Lesley Maloney. No report

COMMITTEE REPORTS:

1.Nominations Committee - Edna Patatanian reported that the ballot for the ASHP delegates has been emailed to the membership; four names appear on the ballot. She noted that there has been some confusion with the new staff secretary regarding emailing vs. postal service mailing of the ballot. It was also suggested that OSHP cross-reference the ASHP membership list with the OSHP list to increase membership.

2.Program Committee - The Annual Meeting will be on April 3rd in Tulsa. It was suggested that Edna Patatanian and Burl Beasley present their ASHP Best Practices project at the meeting. A "Save the Date" should be emailed out soon to the membership, alerting everyone of the upcoming Annual Meeting. Chelsea Church will chair the exhibitor showcase again this year.

3.Newsletter Committee - The next newsletter should be e-mailed out to the membership in late December/early January.

OLD BUSINESS
None

NEW BUSINESS

1.Pharmacy Alliance Meeting - Wiley Williams, Django Belote, and Lesley Maloney attended. Topics discussed included medication reconciliation, $4 prescriptions, and collaborative drug therapy management/expanded immunizations.

2.Oklahoma Reception at the ASHP Midyear Clinical Meeting - Yvette reported that the reception was a great success, and approximately 80 people attended.

3.Affiliate Session at the ASHP Midyear Meeting - Lesley attended this session and reported that topics discussed included increasing membership, dues, and drawing on the experience of retired pharmacist members.

4.Joint Meetings with Other State Health-System Pharmacy Organizations - It was discussed that OSHP may want to partner with other state chapters in Kansas or Arkansas to do a joint meeting. Concerns were expressed about a longer drive to the meeting as well as how to organize such an event. It was suggested that we survey OSHP members for interest in this type of meeting.

The next board meeting is scheduled for January 15, 2009, at the University of Oklahoma College of Pharmacy.

With no further business, the Board adjourned at 4:40 pm.

Respectfully submitted by:

Nancy Toedter Williams
Secretary, OSHP