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OSHP BOARD OF DIRECTORS MEETING
February 1, 2006
With a quorum present, Tracy Hagemann, President, called the meeting to order at 3:10 P.M. at the University of Oklahoma College of Pharmacy in Oklahoma City, OK.
MEMBERS PRESENT:
- Greg Clack, Eastern District Chair
- Tracy Hagemann, President
- Edna Patatanian, Past President
- Kimi Vesta, Western District Chair
- Wiley Williams, Treasurer
- Jenean Young, President-Elect
MEMBERS ABSENT:
GUESTS PRESENT:
- Barbara Poe, Finance Committee Member
- Toni Ripley, Programming Committee Co-Chair
The minutes of the January 4, 2006 Board Meeting were previously approved by email vote.
BOARD REPORTS:
SECRETARY
Membership report was reviewed and is attached. Request will be made to the Membership Committee to review the low membership renewals for 2006 and to pursue additional requests for renewals.
TREASURER
Taxes are being prepared for 2005 by McGriff & Oliver, CPAs, PC. The on-going relationship with this CPA was discussed and will be reviewed.
WESTERN DISTRICT
The January meeting was held on 01/26 at Bravo restaurant with a capped attendance at 40. The meeting was sponsored by Lilly, and speaker was Ladly Abraham, M.D. February meeting is set for 02/23 tentatively set to be held at Spaghetti Warehouse with MRSA topic. Upcoming meetings are planned for March 9 (venous thromboembolism), May (snake bite antidotes), June (anemia sponsored by UPA).
EASTERN DISTRICT
The November meeting was held at Flavors restaurant with the topic Erythropoietin in Chemotherapy-induced Anemia. The January meeting was held at TeKei's with the topic on IVIG with approximately 40 people attending. February meeting is set for 02/16 with a planned topic Acutely Decompensated Heart Failure by Kimi Vesta and location to be determined.
Election for Eastern District Chair will be held at the March Eastern District Meeting. An announcement will be made via email and at the February meeting to the Eastern District membership.
PAST-PRESIDENT
Nominations are being solicited for President, Secretary, and Eastern District Chair. Board members are being encouraged to recruit candidates.
PRESIDENT-ELECT
Nothing to report at this time.
PRESIDENT
OSHP President has been invited and will attend the OPhA Legislative meeting on Friday, February 3. Report will be given at the next Board meeting.
OLD BUSINESS
None
NEW BUSINESS
PROGRAMMING COMMITTEE
Budget for the Spring Meeting was presented (attached) and discussed:
- Registration fee increase from $100 for pharmacists, $50 for technicians, $30 for students was discussed.
- Vendor showcase is anticipated to be a significant support for the meeting, with a goal of 30 vendors at the $750 charge. Yvette Morrison is leading the Vendor Showcase and has made over 100 contacts to potential vendors.
- Faculty honoraria and travel reimbursement were discussed.
- Speaker honorarium varies from $500 to $1000 each for five speakers.
- Speaker travel expenses were not included in the presented information or budget estimates.
- Break-out session leaders will be given complimentary meeting registration and travel expense reimbursement ($100.15 per the state travel rate).
- Printing and materials expenses were estimated at $1575, and total catering costs are quoted at $52.75 per person.
- Programming committee was requested to pursue sponsorship of the breakfast to balance the expense of the meals with the registration costs.
- Awards, scholarships, and door prize expenses were discussed. The Board decided to change the Grand Door Prize from the $1000 travel expenses for the ASHP Midyear Clinical Meeting to a gift valued at $500, such as a handheld computer with drug information software or Ipod.
- Programming committee was requested to solicit Hospital and University Foundations for support of this meeting.
- The presented proposed budged anticipates a profit of approximately $5000.
OSHP BUDGET
The planned review of the budget was conducted:
- Recurring expenses required in the OSHP By-laws presented (attached).
- Support of student organizations was discussed.
- Delegate accountability for attendance and report to membership was requested.
Balance sheets for the CY2004 & CY2005 were distributed to the Board Members and Finance Committee prior the meeting for review. Specific items were reviewed:
- Balance sheet for CY2005
- CY2005 made a profit of $5000
- CY2005 was compared to CY2004, including significant improvements in secretary expenses.
- Annual meeting expenses and profit for 2004 and 2005 were reviewed.
The next board meeting is tentatively planned to be held in Tulsa, with a date to be determined in conjunction with the March Eastern District Meeting.
With no further business, the Board adjourned at 4:50 p.m.
Submitted by:
Kimi Vesta
Western District Chair, OSHP