OSHP Board of Directors Meeting

November 18,2009

Chelsea Church, President-Elect, called the meeting to order at 2:55 pm at the University of Oklahoma College of Pharmacy in Oklahoma City, OK.

MEMBERS PRESENT:
MEMBERS ABSENT:
GUESTS PRESENT:
The minutes of the September 23rd, 2009, board meeting were previously approved by email vote. They will be forwarded to Ben Welch to post on the OSHP website.

Before any business was conducted, Alan Spies inquired about how he could help facilitate involvement of OU pharmacy students with OSHP. He indicated that he currently forwards Western District Meeting announcements to 3rd year students and also makes announcements in class regarding meetings. Pete suggested that 4th year students could get involved with OSHP committees. (Some students have already been active with the Program and Newsletter Committees). Alan indicated that he wants all pharmacy organizations to come together, especially for Legislative Day in February 2010. The Board encouraged Alan to join OSHP. After he left, the board meeting was formally called to order.

BOARD REPORTS:

A. Secretary – Nancy Williams
1. Membership Numbers (see attached report) – As of 11/01/09, there are 329 total members in OSHP. This is an increase of 22 members from the total number reported at the September board meeting. Of the new members, 15 were from the Western District, and 7 were from the Eastern District.

B. Treasurer – Emily Borders. No report

C. Western District – Pete Johnson
1. November meeting was held on Nov. 12th at OU College of Nursing (catered by Ted’s Café Escondido); MedImmune sponsor; topic was “Update on Synagis® (Palivizumab) Dosing Guidelines for RSV Prevention and Flumist® (Influenza Vaccine Live, Intranasal)”. There were approximately 30-40 members in attendance. There was no CE credit offered for this meeting due to an internal issue with the sponsoring company.
2. December meeting has been cancelled.

D. Eastern District – Kari McCracken (report sent via email)
1. November meeting is scheduled for Nov. 19th at Michael V’s Restaurant; American Regent sponsor; topic will be “Anemia Management and IV Iron Therapy in the Hospital Environment”. There have been 45 RSVPs for this meeting.
2. No December meeting is planned.

E. Past President – Susan Conway. No report

F. President-Elect – Chelsea Church. No report

G. President – Greg Clack
1. Greg inquired about the PTCB survey, which must be completed before OSHP receives the quarterly check for part of the certification fees in OK. It was suggested that he check with the prior OSHP Treasurer, Yvette Morrison, to see if she had filled out the survey in the past.

COMMITTEE REPORTS:

1. Membership Committee (via email report) – Yvette Morrison, Chair of the Membership Committee, reported that the initial membership renewal letters have been mailed out. A reminder notice will be sent in January for those who did not renew.

2. Newsletter Committee (via email report) – Winter Smith, Co-Chair of the Newsletter Committee, reported that the committee has formed and is w
orking to organize the next newsletter, which should go out in late December or January. 3. Committee Roster – Nancy will put together a list of the current OSHP committees, which will include the names and contact information of the chairs and members.

OLD BUSINESS

1. OSHP Fall Meeting 2009 Update (via email report)
• It was reported that the meeting went well, and we have received some good feedback. The Program Assessment Summary, which was prepared by Sandra Warner, OU Continuing Education Administrator, is attached to the minutes.
• The financial information from the meeting is not yet complete; however, an early prediction is that we are pretty close to breaking even. A more detailed financial report will follow at the next board meeting.
• It is estimated that approximately 75 people attended the meeting.
• Five vendors registered and submitted payment, although only 4 vendors attended.
• The Residency Showcase was well attended.
• The gift basket auction, which was sponsored by the Scholarship and Awards Committee, raised approximately $400.

2. Oklahoma Pharmacy Alliance Meeting
• Greg represented OSHP at the meeting in October.
• Issues that were discussed included pseudoephedrine regulation, continuing education and recertification, collaborative medication therapy management, as well as issues associated with both OU and SWOSU Colleges of Pharmacy.
• These meetings may occur two times per year.

NEW BUSINESS

1. Oklahoma Representation at the State Affiliate Legislative Meeting at Midyear 2009
• Tracy Hagemann, Co-Chair of the Legislative Committee, is not able to attend the ASHP Midyear Clinical Meeting and sent an email to the Board requesting that an OSHP member represent OK at the Legislative Meeting for State Affiliates.
• Nancy volunteered to attend this legislative meeting.

2. ASHP Delegate Election
• There is one delegate position that will need to be filled this year.
• Only ASHP members that are active OSHP members can serve as a delegate in the ASHP House of Delegates and/or participate in the election process.
• The delegate needs to be elected by the end of the calendar year. So the call for nominations needs to occur soon. Edna Patatanian, Chair of the Nominations Committee, will be reminded to start the election process.

3. Lack of Funding/Sponsorship for Eastern/Western District Meetings
• Due to the current economic situation, it has become increasingly difficult to find sponsorship to provide the meal, the venue, and the speaker for some of the district meetings.
• Board members offered some suggestions for the monthly meetings when funding/sponsorship is not available. These include holding meetings every other month instead of monthly, having members pay for their own meals, having members speak on a topic followed by a roundtable discussion, charging a small fee for dinner and having the Society supplement the rest of the expense, and having a joint meeting with the Eastern and Western Districts, using the OUCOP to connect both sites.
• Although it is appropriate to occasionally cancel a district meeting due to lack of sponsorship, there may be concern among the members if several meetings are cancelled because some members rely on the continuing education from these meetings for licensure renewal.
• It was suggested to email the membership to make them aware of the struggles with obtaining sponsorship.

4. Student Chapter Requests for Funds from OSHP
• The OU student chapter requested funds from OSHP for various expenses, including pizza at one chapter meeting per semester.
• According to our Policy and Procedure Manual, OSHP generously provides financial support to both student chapters at the two OK Colleges of Pharmacy. This equates to $1750 per school or $3500 total for student support. For each student chapter, this yearly support includes:
o $250 upon receipt of the student membership list for chapter expenses
o $500 to support the two pharmacy students representing their college in the ASHP Clinical Skills Competition held at the Midyear Clinical Meeting
o $1000 OSHP Scholarship Award
• It was discussed that funding for student lunches is not in our bylaws and is not the focus of OSHP’s mission.

5. Date for Annual Meeting 2010
• To help the Program Committee plan for the Annual Meeting in the spring, it was decided that a date for the meeting should be selected.
• After checking dates for various national and local meetings, Friday April 16th was selected as a tentative date.
• The Annual Meeting will be held in Oklahoma City, and some possible venues were suggested.

The next board meeting is scheduled for January 27, 2010, at the University of Oklahoma College of Pharmacy.

With no further business, the Board adjourned at 4 pm.

Respectfully submitted by:
Nancy Toedter Williams
Secretary, OSHP