OSHP Board of Directors Meeting
July 15, 2009
With a quorum present, Greg Clack, President, called the meeting to order at 3:15 pm at the University of Oklahoma Colleges of Pharmacy in Tulsa and Oklahoma City, OK.
MEMBERS PRESENT:
- Emily Borders, Treasurer
- Greg Clack, President
- Susan Conway, Past President
- Pete Johnson, Western District Chair
- Nancy Williams, Secretary
MEMBERS ABSENT:
- Chelsea Church, President-Elect
- Kari McCracken, Eastern District Chair
The minutes of the June 24th, 2009, board meeting were previously approved by email vote. They will be forwarded to Ben Welch to post on the OSHP website.
BOARD REPORTS:
Secretary - Nancy Williams
1. Membership Numbers - There have been no membership number changes in the past month, with the total members in OSHP holding steady at 294.
Treasurer - Emily Borders
1. Net Income/Expense Detail (attached with the meeting minutes) - Emily presented the net income/expense report from January 1st through July 14th, 2009. A net income of $18,999.06 was reported for this period. There were few changes in the account during this past month except that approximately $600 in bills was paid.
2. Oklahoma ASHP Delegates - Reimbursement requests were received from the OK delegates attending the ASHP Summer Meeting in Chicago. Although each delegate may be reimbursed up to $1500, one delegate (Barbara Poe) is due approximately $1600 since she paid the entire hotel bill for her and Edna Patatanian, who shared a room. The Board felt it was appropriate to reimburse Barbara the full $1600.
Western District - Pete Johnson
1. July meeting is scheduled for July 23rd at the Deep Fork Grill; GlaxoSmithKline sponsor; topic is "Update on Pertussis Outbreaks in the U.S. and Vaccine Treatment for Adult Pertussis; Update on Hepatitis C Patients and Treatment with Vaccines". Received requests for 14 guests to attend this meeting. This led to a discussion about the Guest Policy for district meetings. The following points were discussed.
- Guest attendance at district meetings is a good recruiting tool but need to track how often the same guests repeatedly come.
- Recommend a separate sign-in sheet for guests and give them a membership pamphlet.
- Need to specify on the meeting announcement that guests are permitted to visit one time only.
- If the district meeting is being held at a smaller venue, then restrict the number of guests to 10% so members aren't turned away or require that a member sponsor a guest.
- May need to develop a formal policy regarding guests if this becomes a continued issue.
2. There is no meeting set up for August yet due to extenuating circumstances. It is becoming more difficult to find sponsors. Pete requested that board members forward him the names of any potential sponsors for district meetings.
Eastern District - Kari McCracken (report sent via email)
1. July meeting is scheduled for July 21st at Ted's Café Escondido; EKR Pharmaceuticals sponsor; topic is "DepoDur".
2. August meeting is scheduled for August 20th at the Polo Grill; Sanofi Aventis sponsor; topic will be "Medical Management of Atrial Fibrillation".
3. September meeting date, speaker, and location are to be determined; Sanofi Aventis sponsor; topic will be "Diabetes Management in Hospitalized Patients".
4. No October meeting due to OSHP Fall Meeting.
5. November meeting is scheduled for November 19th; American Reagent sponsor; topic will be "Anemia Management"; location is to be determined.
Past President - Susan Conway. No report
President-Elect - Chelsea Church. No report
President - Greg Clack. No report
COMMITTEE REPORTS:
None
OLD BUSINESS
1. Committee Assignments
- There are 7 OSHP committees: Membership, Program, Legislative, Newsletter, Nominations, Finance, and Scholarship & Awards.
- Greg indicated that all of the committees have chairs/co-chairs except the Membership and Program Committees.
- Since there is no Program Committee chair yet, Greg will start working on grants for the upcoming Fall Meeting. Mark Mills will help find a location for the Fall Meeting. Susan recommended that, if possible, this committee have co-chairs where one person chairs the Fall Meeting and another person chairs the Annual Meeting. Until a chair/co-chair for the Program Committee is found, the Board could brainstorm ideas/possible topics for the upcoming Fall Meeting.
- Emily reported that she received five volunteers for the Finance Committee. However, only two members at large are permitted on this committee, so she will suggest the other three volunteers serve on other committees.
2. Summer Strategic Planning Retreat
- Since a few committees do not have a chair/co-chair yet, the summer strategic planning retreat will be put on hold.
- The primary intent of this retreat is to launch the committees for the upcoming year, to have the chairs/co-chairs present their goals for the committee for the year, and to have the Board provide input.
- Rather than having a strategic planning retreat, an alternative method for launching the committees for the upcoming year would be to have each committee chair/co-chair attend a regular board meeting and then present their ideas. If this is done, it was suggested that this be staged over the next 2-3 board meetings and that committee chairs/co-chairs be invited to specific board meetings to present their goals/ideas.
3. Electronic Policy and Procedure Manual
- We are in the process of getting board members a CD that contains the policy and procedure manual. This information was located on old computer discs and converted to a more current user format.
- There is a desire to get certain portions of the policy and procedure manual on the website for the membership to access, specifically the guidelines, policies, and bylaws. These sections of the manual do not contain tax ID information or any other sensitive information.
Motion: Have the following sections (Guidelines, Policies, and Bylaws) of the OSHP Policy and Procedure Manual put on the OSHP website for the membership to access.
Status: Passed.
- Will forward those sections of the policy and procedure manual to Ben Welch to post on the website.
NEW BUSINESS
1. Collaborative Medication Therapy Management (CMTM) Support from OSHP
- A committee has formed at the state level evaluating CMTM in OK. This state committee is reviewing the language for CMTM with the goal of submitting the document to the legislature by the end of the year.
- Money is needed for the OPhA Pharm PAC to support this endeavor. Since the OSHP organization cannot make a donation, members should be encouraged to contribute money to help get this legislation passed.
- OSHP should also increase awareness of the importance of this endeavor for Oklahoma pharmacy through our newsletter, website, or membership renewal flier. OSHP members who are a part of this committee could also give updates at district meetings.
- It was suggested that the OSHP Legislative Committee come up with a model collaborative agreement to post on our website.
The next board meeting is scheduled for August 25, 2009, at the University of Oklahoma College of Pharmacy.
With no further business, the Board adjourned at 4:25 pm.
Respectfully submitted by:
Nancy Toedter Williams
Secretary, OSHP