August 25, 2009 OSHP Board Minutes

OSHP Board of Directors Meeting

August 25,2009

With a quorum present, Greg Clack, President, called the meeting to order at 3:10 pm at the University of Oklahoma Colleges of Pharmacy in Tulsa and Oklahoma City, OK.

MEMBERS PRESENT:

Emily Borders, Treasurer
Chelsea Church, President-Elect (via phone)
Greg Clack, President
Susan Conway, Past President
Pete Johnson, Western District Chair
Nancy Williams, Secretary

MEMBERS ABSENT:

Kari McCracken, Eastern District Chair

GUESTS PRESENT:

Ann Lloyd, Program Committee Chair
Alice Kirkpatrick, Scholarship and Awards Committee Member

The minutes of the July 15th, 2009, board meeting were recently emailed to the Board and will be approved by email vote later. After approval, they will be forwarded to Ben Welch to post on the OSHP website.

BOARD REPORTS:

A. Secretary – Nancy Williams. No report

B. Treasurer – Emily Borders
1. Profit/Loss Summary for July-August 2009 (attached with the meeting minutes) – Emily presented the net income/expense report from July 1st through August 24th, 2009. A net loss of $4561.08 was reported for this period due to several large expenses (delegates attending the summer ASHP meeting and tax-auditing fee) and few members joining.

2. 2007 and 2008 Audit – Emily reported that OSHP received the results of the financial procedures, which are requested per standard protocol when changing the Society treasurer. The results were reviewed by the board members. There were no specific issues that needed to be addressed.

C. Western District – Pete Johnson
1. General Comments – Pete reported that the average attendance at the Western District meetings ranges from 50-75 people.
2. There was no meeting set up for August because the sponsor fell through.
3. September meeting is scheduled for September 10th at Pearl’s Crabtown; Pfizer sponsor; topic will be “Update on Fungal Infections”.
4. No October meeting due to OSHP Fall Meeting.
5. November meeting is scheduled for Nov. 12th or 19th; MedImmune sponsor; topic will be “RSV and Influenza Update”; location is to be determined.
6. December meeting is scheduled for December 3rd; Astellas Transplant sponsor; topic will be “Generic Substitution for Transplant Medications”; location is to be determined.

D. Eastern District – Kari McCracken (not present)
1. General Comments – Greg reported that the average attendance at the Eastern District meetings ranges from 30-35 people.
2. July meeting – The speaker was delayed in the airport, so the meeting was cancelled.
3. August meeting is scheduled for August 20th at the Polo Grill; Sanofi Aventis sponsor; topic will be “Medical Management of Atrial Fibrillation”.

E. Past President – Susan Conway. No report

F. President-Elect – Chelsea Church. No report

G. President – Greg Clack
1. OK State Board of Pharmacy Collaborative Medication Therapy Management (CMTM) Rules Committee – Greg reported that OPhA is having a difficult time with the lobbying effort and is asking OSHP to help encourage our members to donate money to the OPhA Pharm PAC to help get this CMTM legislation passed. OSHP should also increase awareness among our members about the importance of this endeavor for Oklahoma pharmacy through our newsletter, website, membership renewal flier, and district meetings.

COMMITTEE REPORTS

1. Information about the Program Committee is discussed on the following page.

2. Scholarship & Awards Committee – Based on a suggestion from last year, it was recommended that this committee have a basket auction at the Fall Meeting to help raise scholarship money.

OLD BUSINESS

1. Committee Assignments

It was suggested that Greg formally notify all of the committee chairs of their appointments and give them their charges for the year.
The Program Committee now has a chair, Ann Lloyd. Approximately 3 people have also volunteered to serve on this committee.
The Membership Committee still needs a chair.
It was suggested that a spreadsheet listing all of the committee chairs and members be completed, distributed to the Board, and posted on the OSHP website.

NEW BUSINESS

1. OSHP Fall Meeting

The meeting location will be the Mary K. Chapman Health Plaza at St. John Medical Center in Tulsa, OK. This site was chosen because there is no charge to use the facility; there is flexibility for meeting rooms and breakout sessions, and there is space for the Residency Showcase.
Pharmaceutical sales representatives have expressed interest in displaying at the Fall Meeting. Before granting permission, we need to check St. John’s policy to see if pharmaceutical sales representatives are allowed in the hospital. Money generated from the vendor showcase could be a good source of revenue for the meeting, especially since there is limited time to get grants from drug companies. If vendors are permitted in the hospital, consider reducing the display price for the Fall Meeting compared to the Annual Meeting. It was also suggested to have the vendor showcase during lunch since that worked well at the recent Annual Meeting.
There was discussion regarding the CE provider for the meeting.

Motion: Approve the University of Oklahoma as the CE provider for the Fall Meeting. Discussion: Consider having OU and SWOSU provide bids as a CE provider in the future. Status: Passed.

Since there will probably be no grant support for the meeting, it was suggested to use local speakers to help contain costs. Speakers will receive a minimum of $500 plus travel costs.
A meeting announcement or “save the date” email should be sent to the membership soon.
St. John Medical Center prefers that we use their caterer for the meeting.
Since we will probably spend Society funds on the meeting, the Board needs to approve a draft budget. It is an unrealistic expectation that we will make a lot of money from the Fall Meeting.

2. OUHSC APhA-ASP Meeting Support Request

The APhA-ASP Mid-Year Regional Meeting will be held October 23-25, 2009 in Oklahoma City. OU will be hosting this event and anticipates that approximately 300 student pharmacists from regional colleges will attend. The OU student chapter has requested that OSHP donate money to help with the expenses incurred by hosting this meeting.
No specific donation amount was requested. Since this type of request fits with the mission of the Society, the board members were favorable to having OSHP make a donation. A donation of $250 was suggested since that is the amount that is given to each of the two OSHP student chapters per year for general support. However, it was recommended to defer the decision of donating $250 to the OUHSC APhA-ASP chapter to the next board meeting when we will better know our chapter’s financial situation and the Fall Meeting budget.
It was noted that this APhA-ASP Mid-Year Regional Meeting conflicts with our upcoming Fall Meeting. Since primarily 1st, 2nd, and 3rd year pharmacy students will be attending the APhA-ASP meeting, we don’t anticipate that 4th year student attendance at our meeting and at the Residency Showcase will be affected. However, there was some concern expressed because the APhA-ASP meeting will have their own residency showcase.

3. Oklahoma Reception at the 2009 ASHP Midyear Clinical Meeting

OSHP traditionally coordinates the Oklahoma Reception at the ASHP Midyear Clinical Meeting. The OU and SWOSU Colleges of Pharmacy also help sponsor this event.

Motion: OSHP will support the OK Reception along with the two colleges of pharmacy, if within a reasonable expense. Discussion: Yvette Morrison will make arrangements and coordinate the reception. Status: Passed.

4. Email regarding Pharmacist Haskell Evans

This Lawton pharmacist was recently indicted for allegedly “recklessly” selling pseudoephedrine to make the illegal stimulant methamphetamine.
Concern was expressed because an OSHP member spoke to a Tulsa newspaper about this issue, and it appeared that she spoke on behalf of OSHP and represented our organization.
No further action is needed by the Society.

5. OSHP E-Newsletter: Monthly News Watch

There was discussion regarding this newsletter that was recently emailed to the membership.
This e-newsletter was prepared by ASHP, and it focuses on national news. It will not replace our local newsletter. It was suggested that the introduction in this e-newsletter be changed to more clearly emphasize this.

6. OSHP Delegate Report from the ASHP Summer Meeting

The Delegate Report prepared by Edna Patatanian, Barbara Poe, and Darin Smith was presented to the Board for review. It summarized the policies/ resolutions that were presented at the Summer Meeting.
There was some discussion regarding the topic “pharmacy student experiences in medically underserved areas”.

7. Membership Recruitment

The membership renewal requests should be sent out by October 1st, according to the OSHP policies.
A membership drive should also take place in October.
It was suggested that a Membership Committee be formed soon and that the new Chair should come to the September board meeting to discuss ideas for the upcoming membership drive.

The next board meeting is scheduled for September 23, 2009, at the University of Oklahoma College of Pharmacy.

With no further business, the Board adjourned at 4:30 pm.
Respectfully submitted by:
Nancy Toedter Williams
Secretary, OSHP