OSHP Board of Directors Meeting

March 5, 2010 (Rescheduled from February 24, 2010)

With a quorum present, Greg Clack, President, called the meeting to order at 3:10 pm at the University of Oklahoma Colleges of Pharmacy in Tulsa and Oklahoma City, OK.

MEMBERS PRESENT:
MEMBERS ABSENT:
GUESTS PRESENT:
The minutes of the January 27th, 2010, board meeting were previously approved by email vote and have been forwarded to Ben Welch to post on the OSHP website.

BOARD REPORTS:

A. Secretary – Nancy Williams
1. Membership Numbers (see attached report) – As of 2/17/10, there are 232 total members in OSHP. This represents a loss of 111 members from the total number reported at the January board meeting (343 members). There was a loss of 28 members from the Eastern District and 83 members from the Western District. A possible cause for the drop in membership this year could be the lack of a membership renewal discount that was offered in previous years. However, the Society experienced a similar decline this time last year due to memberships not being renewed (a decrease from 408 members in January 2009 to 270 members in February 2009, representing a loss of 138 members).

2. Reminder about Annual Report to the Membership 2009-2010 – An email was sent on March 2nd to the board members and committee chairs/co-chairs requesting submissions for the Annual Report. The submissions are due by March 26th to allow time to compile and proof the report before it is sent to the printer.

3. OSHP President’s Award – It was decided at the May 2009 board meeting that the outgoing president would now receive a single award (Howard Miller clock). Previously, there were two awards: the clock and a crystal vase. Both awards used to be sponsored by drug companies; however, OSHP has recently been paying for them both. After reviewing a previous clock award, the Board decided that the clock should have a nameplate that is more prominently displayed and that includes “OSHP”.

B. Treasurer – Emily Borders (not present). No report

C. Western District – Pete Johnson
1. The February meeting fell through.
2. The March meeting will take place on March 25th at Ted’s Café Escondido; Eisai sponsor; topic is “Lusedra® (Fospropofol Disodium) Injection CIV”.
3. No meeting in April due to the Annual Meeting.
4. There will be two infectious disease-related topics in May. One meeting date will be May 20th; the other will be determined at a later date. One sponsor is Cubist Pharmaceuticals. More information on these two meetings will follow.

D. Eastern District – Kari McCracken (not present)
1. Greg Clack reported that the most recent meeting was held last week, and approximately 30 people attended.
2. There was a call for nominations for the vacating Eastern District Chair position at this February meeting. There are several possible interested candidates. The Eastern District Chair election will take place at the March meeting. It was suggested that ballots be made up prior to the meeting for distribution.

E. Past President – Susan Conway
1. The call for nominations for the OSHP Pharmacist of the Year award went out on March 2nd. Susan requested that the Board submit the names of deserving candidates. She may send out a second email reminder if she doesn’t get any nominations. If possible, the ballot will go out for voting in mid-March to the past award recipients.

F. President-Elect – Chelsea Church. No report


G. President – Greg Clack
1. Greg reported that he recently received a call from a company that does website management for hospitals and professional societies. There is a $1200 set-up fee and a $3000/year annual fee. Registration and membership renewal are available on this website as well as a career center and the ability to track CE credits online. A formal written proposal would be needed if the Society has a desire to pursue this website management. This proposal would then be presented to the Board for review. It was suggested that Ben Welch, OSHP webmaster, be invited to that meeting for his input.
2. Chelsea Church also mentioned the name of another possible web management company (C-Vent).

COMMITTEE REPORTS:

1. Newsletter Committee (via email report) – Winter Smith, Co-Chair of the Newsletter Committee, reported that they will begin working on the next newsletter in March.

2. Membership Committee (via email report) – Yvette Morrison, Chair of the Membership Committee, had nothing new to report.

3. Scholarship and Awards, Program, and Nominations Committee Reports are discussed below.

OLD BUSINESS

1. OSHP 2010 Annual Meeting Update
• The OKC Zoo has been confirmed as the venue for the meeting.
• The agenda has been finalized and the speakers confirmed. The ASHP Advantage speaker was unavailable for our meeting date; however, the speaker may be able to attend the Fall Meeting. Instead, there will now be a pain management topic.
• A “Save the Date” email will be sent to the membership soon.
• One vendor has already signed up for the vendor showcase.
• The meeting brochure will hopefully be sent to the membership toward the end of next week.
• A reminder was made that local presenters, including representatives from each OK College of Pharmacy, the Board of Pharmacy, and OPhA, need to be invited to the meeting.
• Since no one from ASHP is able to attend the meeting, then one of the past presidents will do the officer installation.

2. OSHP 2009 Fall Meeting Final Budget Report (see attached report)
• The final budget reconciliation sheet from the Fall Meeting has been completed, and a detailed financial report was presented. The total income from the meeting was $7315.00, and the total expenses were $9466.42, representing a loss of $2151.42. This loss is most likely due to decreased vendor support and no grant support.

NEW BUSINESS

1. Officer Elections (via email report)
• Edna Patatanian, Chair of the Nominations Committee, reported that there were multiple candidates for each vacant office. The ballots will be emailed the week of March 7th, with a March 31st response deadline.
• There are 3 candidates for President-Elect: Nancy Toedter Williams, Martin Jarshaw, and Ann Lloyd.
• There are 2 candidates for Secretary: Miki Finnin and Edna Patatanian.

2. OSHP Nominees for the 2010 Oklahoma State Board of Pharmacy
• A request from OPhA was sent to the OSHP Board for assistance in selecting two nominees from our Society to appear on the ballot for the 2010 Oklahoma State Board of Pharmacy Election Process.
• Since the deadline for nominee submission was today (March 5th), the Board decided to submit last year’s OSHP nominees, Barbara Poe and Ben Welch. Dorothy Gourley, whose term on the OK State Board of Pharmacy is ending, was also mentioned as a potential nominee. It was noted that before any names are submitted, the Society needs to get the candidates’ approval.
• Greg will ask Phil Woodward, OPhA Executive Director, for an extension to submit these names. Greg will also check with the potential nominees to see if they are interested in being nominated again.

3. Board’s Interpretation of the Continuing Excellence Award Criteria
• Michele Splinter, Chair of the Scholarship and Awards Committee, requested input from the Board on counting credits for certain items used in the application for the Continuing Excellence Award.
• It was suggested that in the future it may be helpful to clarify the interpretation of certain criteria for those candidates applying for this award.

4. Update on the Oklahoma Pharmacy Alliance Meeting
• Chelsea Church reported that Ben Welch attended the meeting in her place.
• Some of the issues discussed at the meeting include:
o Pharmacists should routinely check the OPhA website for a list of legislative bills pertinent to pharmacy.
o Pharmacists are still needed to contact physicians to gain their support for Collaborative Medication Therapy Management.
o NABP wants PTCB certification for all pharmacy technicians by 2013.
o Implementation of electronic medical records is moving slowly.
o Some physicians are taking prescriptions for investigational drugs to compounding pharmacies to fill. The Medical Board said this is not legal.
o There is a push to move pseudoephedrine to prescription status.
o There are 11 million doses of Lortab dispensed in OK per month. A DVD may soon be available to educate school-age children regarding prescription drug abuse.
o With Medicaid reimbursement, there will be a $0.13 decrease in the dispensing fee.
5. 2010 ASHP Regional Delegate Conference (RDC)
• The RDC will take place in early May at three locations: Dulles, VA; Rosemont, IL; and Phoenix, AZ.
• Although ASHP will provide $300 reimbursement for each delegate who attends the RDC, this will not cover the expenses for this meeting since it is not within driving distance.
• The 3 OK delegates probably won’t attend the RDC this year.

The next board meeting is scheduled for March 24, 2010, at the University of Oklahoma College of Pharmacy.

With no further business, the Board adjourned at 4 pm.

Respectfully submitted by:
Nancy Toedter Williams
Secretary, OSHP