January 27, 2010 OSHP Board Minutes/title> </head> <body background="../images/parchment.gif"> <div align="center"> <img src="../images/oshp_ok.gif" width="47%" height="160"><br /> <img src="../images/pookline.gif" height="13" width="75%"><br /> <h3>OSHP Board of Directors Meeting</h3> January 27, 2010<br /> <br /> </div> <font face="Arial, Helvetica, sans-serif"> With a quorum present, Greg Clack, President, called the meeting to order at 3:05 pm at the University of Oklahoma Colleges of Pharmacy in Tulsa and Oklahoma City, OK. <br /><br /> <b>MEMBERS PRESENT:</b><br /> <ul><li>Emily Borders, Treasurer</li> <li>Chelsea Church, President-Elect</li> <li>Greg Clack, President</li> <li>Susan Conway, Past President</li> <li>Pete Johnson, Western District Chair</li> <li>Nancy Williams, Secretary </li> </ul> <b>MEMBERS ABSENT:</b> <br /> <ul><li>Kari McCracken, Eastern District Chair</li> </ul> <b>GUESTS PRESENT:</b><br /> <ul><li>Ann Lloyd, Program Committee Chair</li> Rebecca Dunn, PGY2 OU Internal Medicine Resident</li> </ul> The minutes of the November 18th, 2009, board meeting were previously approved by email vote. They have been forwarded to Ben Welch to post on the OSHP website. <br /><br /> <b>BOARD REPORTS: </b><br /><br /> <b>A. Secretary – Nancy Williams,</b><br /> <ol><li> Membership Numbers (see attached report) – As of 1/20/10, there are 343 total members in OSHP. This is an increase of 14 members from the total number reported at the November board meeting. Of the new members, 11 were from the Western District, and 3 were from the Eastern District. Concern was expressed because at the end of the month, potentially 112 members could be made inactive since their membership has not been renewed. The Board discussed that Yvette Morrison, Membership Committee Chair, should be contacted to determine if any further membership renewal reminders need to go out.</li><br /> <li>Membership Lists – Two Excel files were emailed to the Board. One listed 51 inactive members that will be moved into a deleted file, and the other listed 112 members that will be made inactive. Board members were encouraged to review the list for names they recognize and personally encourage them to renew their membership. </li></ol> <b>B. Treasurer – Emily Borders</b><br /> <ol><li> 2009 Profit and Loss Report (see attached report) – It was announced that the Society made a profit last year, although the amount is probably not as much as what is listed on the report ($17,012.58) but is more likely around $10-12,000. The total income from the 2009 Fall Meeting was probably not $9000+, as listed on the report, but rather less. The final budget reconciliation sheet from that meeting is not yet complete. It was mentioned that the Society may need to change our financial computer software package. </li></ol> <b>C. Western District – Pete Johnson</b><br /> <ol><li> January meeting was held on Jan. 25th at the Iron Starr Urban Barbeque; EKR Therapeutics sponsor; topic was “The Management of Acute Hypertension: A Critical Care Focus”. There was good attendance at this meeting.</li><br /> <li> The February meeting is being planned. Baxter will sponsor, and the topic will be “Use of Subcutaneous Hyalluronidase (Hylenex®)”. The speaker, location, and date will be announced later.</li><br /> <li> The March meeting is also being planned. Eisai, Inc. will sponsor, and the topic will be “Role of Fospropofol for Procedural Sedation”. The speaker, location, and date (possibly March 4 or 25) will be announced later. </li></ol> <b>D. Eastern District – Kari McCracken (not present)</b><br /> <ol><li> Greg Clack reported that the most recent meeting was on Jan. 26th, and approximately 30 people attended. The topic was on acute hypertension management.</li> <br /> <li> The topic for the February meeting will be on vaccines.</li><br /> <li> There was a reminder that a call for nominations for the Eastern District Chair position should occur at the next meeting, so that the election can be completed before the Annual Meeting. </li></ol><br /> <b>E. Past President – Susan Conway. No report</b> <br /><br /> <b>F. President-Elect – Chelsea Church. No report</b><br /> <br /><br /> <b>G. President – Greg Clack. No report</b><br /> <br /><br /> <b>COMMITTEE REPORTS:</b> <br /><br /> <ol><li> <b>Newsletter Committee (via email report) – Winter Smith</b>, Co-Chair of the Newsletter Committee, reported that the most recent issue went out on January 19th. </li><br /> <li> <b>Nominations Committee – It was discussed that Edna Patatanian</b>, Chair of the Nominations Committee, will need to soon put out the call for nominations for those board positions that will be vacating. </li> <br /> <li> <b>Membership Committee (via email report received after the board meeting) – Yvette Morrison,</b> Chair of the Membership Committee, reported that the membership renewal period is essentially completed. After the initial mailing in October, three subsequent reminders were sent to those who had not renewed as of December 31st. The membership database has been purged of any member information prior to 2008, with 2008 and 2009 members now categorized as “inactive”. </li></ol> <b>OLD BUSINESS</b> <br /><br /> <b>1. OSHP Fall Meeting 2009 Update</b> <br /> <ul><li> The final budget reconciliation sheet from the Fall Meeting is not yet complete. A more detailed financial report will follow at the next board meeting. However, a prediction is that the Society probably lost money on the meeting due to decreased vendor support and no grant support.</li><br /> <li>Overall, the evaluations from the meeting looked good. The Program Assessment Summary, which was prepared by Sandra Warner, OU Continuing Education Administrator, was previously discussed and emailed to board members. </li></ul><br /> <b>2. Student Chapter Requests for Funds from OSHP</b> <ul><li> The OU student chapter requested funds from OSHP for various expenses, including pizza at one chapter meeting per semester. </li><br /> <li> At the previous board meeting, it was discussed that funding for student lunches is not in our bylaws and is not the focus of OSHP’s mission.</li><br /> <li> Emily Borders reported that our financial records have listed OSHP donations to the OU student chapter but do not specifically indicate if that included money for pizza.</li> <br /> <li> The OU student chapter has been notified that this practice won’t continue due to budget constraints. </li></ul> <b>NEW BUSINESS</b><br /><br /> <b>1. OSHP Annual Meeting 2010</b> (See attached meeting agenda and proposed expense report.<br /> <ul><li> The Annual Meeting will be held in Oklahoma City on Friday, April 16th. </li></ul> <b>Location:</b><br /> <ul><li> The Program Committee has had difficulty finding a venue for this meeting at nearby hospitals due to scheduling conflicts.</li><br /> <li> Since the OKC Zoo is offering a 25% discount and attendees previously enjoyed this location, it was suggested that the zoo be used for this meeting.</li></ul> <b>Vendor Showcase:</b><br /> <ul><li> Since there was difficulty securing vendors for the showcase at the Fall Meeting due to the fee to display and decreased pharmaceutical company budgets, it was suggested that the vendor showcase be changed this year.</li><br /> <li> It was proposed that the vendor showcase last all day and be available during breaks and lunch, instead of just showcasing during lunch.</li><br /> <li>Due to the longer display time for vendors, the vendor fee could be increased back to $750.</li><br /> <li> It was recommended that the game piece still be used to increase interaction between attendees and vendors. Smaller prizes could be awarded during the meeting, with larger prizes awarded at the end of the meeting. </li></ul> <b>Speaker Presentations:</b><br /> <ul><li>All speakers for the meeting have been confirmed, except the ASHP Advantage speaker.</li><br /> <li> The Program Committee is in the process of submitting grants for the asthma education and pain management talks. Additionally, the committee may request general meeting support from various pharmaceutical companies. </li></ul> <b>Awards Ceremony:</b><br /> <ul><li> Currently, the time allotment for the ceremony is only 30 minutes. This may need to be increased to 45 minutes.</li><br /> <li> If someone from ASHP is unable to attend the meeting, then one of the past presidents could do the officer installation. </li></ul> <b>Registration Fees:</b><br /> <ul><li> There was discussion as to whether or not the registration fee should be increased. </li><br /> <li> Concern was expressed that we may lose attendees, particularly those in the alternate city, if the fee is increased.</li><br /> <li> It was decided to keep the all-day member fee at $100. As a selling point for attendees, it can be promoted that the registration fee hasn’t been increased in several years. </li></ul> <blockquote> <b>Motion: To approve the proposed agenda, budget, venue, vendor showcase, and registration fees for the OSHP Annual Meeting 2010. <font color="green">Passed.</font></b> </blockquote> <b>2. Use of OUCOP for OSHP Board Meetings</b><br /> <ul><li> Our staff secretary recently received an email from OUCOP regarding using their conference rooms for our board meetings. A facility request form must be completed and approved before we can use their rooms. Additionally, there is the potential to be charged $150/hr to use these conference rooms.</li><br /> <li> Concern was expressed that if this conference room charge occurs, then we may need to have our board meetings elsewhere.</li><br /> <li> Susan Conway indicated that she had previously completed an open-ended facility request form several years ago and would follow-up on this issue.</li><br /> <li> Our staff secretary received another email from OUCOP, which indicated that their executive committee decided OSHP could continue to use the college facilities for our board meetings at no cost. </li></ul> <b>3. Online Survey Request from Physician to OSHP Membership</b><br /> <ul><li> Our staff secretary received an email request from a Tulsa physician to distribute an online survey to our membership. The purpose of this survey is to inquire about the pharmacists’ views on the relationship between pharmacists and physicians, specifically when treating allergic respiratory diseases such as asthma and sinusitis.</li><br /> <li> Traditionally, the Society charges a fee for sharing membership database information.</li><br /> <li> It was also suggested that the survey information could be included in the next newsletter.</li><br /> <li> Greg Clack will follow-up to gather more information about this survey and to determine if this is grant-funded research and whether or not a fee should be charged for releasing membership information. </li></ul> <b>4. Tax Exemption for Student Chapters of OSHP</b><br /> <ul><li> Based on a recent activity at the SWOSU student chapter, a question arose as to whether or not the student chapters of OSHP are able to use OSHP’s tax exempt status for their benefit.</li><br /> <li> Emily Borders indicated that she will investigate this issue. </li></ul> The next board meeting is scheduled for February 24, 2010, at the University of Oklahoma College of Pharmacy. <br /><br /> With no further business, the Board adjourned at 4 pm. <br /><br /> Respectfully submitted by: <br /> Nancy Toedter Williams<br /> Secretary, OSHP <br /> </body> </html>