OSHP Board of Directors Meeting

June 29, 2010

With a quorum present, President Church called the meeting to order at 3:05 pm.

Members Present
Members Absent
Guests
BOARD REPORTS:

A. SECRETARY
1. Membership status report was presented. Being the first membership report presented for this term, unable to report if our membership numbers have increased. However, per Nancy (President-elect/former Secretary), our membership numbers have steadily increased.
2. A calendar of dates for the 2010-2011 meeting was distributed to the Board.
3. A final copy of the Board of Directors (BOD) roster was distributed as well.

B. TREASURER
1. Year-to-date report - A Profit and Loss report was presented. The major expense since last meeting was the Delegate expenses who attended the House of Delegate (HOD) sessions at ASHP Summer Meeting in June 2010.
2. Annual Meeting Wrap-up – Reports have been submitted electronically to the board. Discussions were made with regards to the Annual and/or Fall meetings and if these should be generating revenue for the organization. Given the economic climate with pharmaceutical industries and grant availability, our main focus should be the quality of the programs we are offering to our membership. For now, the organization is not in a major loss situation.

C. WESTERN DISTRICT
1. No meeting planned for June.
2. A meeting is planned for July 29th, at Cattlemen’s Steakhouse. The meeting is sponsored by Pfizer and will be on: "The Need to Develop and Implement an Effective Antibiotic Optimization Program"..
3. August meeting has been confirmed and will be sponsored by Baxter. The meeting will focus on nutrition. Meeting date and location pending.
4. A September meeting has also been confirmed.

D. EASTERN DISTRICT
1. Meeting was on June 16th, sponsored by Ortho-Biotech. Twenty seven members attended the meeting. This number was low due to a concurrent Faculty Retreat Meeting at University of Oklahoma, College of Pharmacy. Pingg was utilized for meeting announcement and was very successful. Will try to utilize this method again for the future meetings.
2. Sponsors have been confirmed for July and August; both meetings will be Infectious Disease related topics.
3. September meeting is in the works and the topic will be Bone and Mineral Disorders.

E. PAST PRESIDENT
No report - Absent

F. PRESIDENT ELECT
No report

G. PRESIDENT
1. An e-mail was sent from Phil Woodward, asking for volunteers for the Haiti Relief effort. Possible dates are for June, July, and August. Will ask Shirley Dunn (staff secretary) to distribute the request to our membership via e-mail and will also make the announcement at the WD and ED meetings. Those interested can contact Phil Woodward at the OPHA Office.
2. Finalizing the July retreat agenda with Beverly Black. Have been working on agenda. Plan is to start at 8:30am and try to wrap-up by 3:30pm.

COMMITTEE REPORTS
1. CMTM - Dr. Tom Davis reported about the resistance from the Medical Association with the first attempt at CMTM even with few follow-up letters. He would like to create an executive committee with 2 to 3 members that have been very active with OSHP legislation. This will help map out our strategies, get more organized and better prepared when the next round of CMTM Collaboration comes around. The following members were recommended to serve on this executive committee which will be chaired by Dr. Tom Davis; Chelsea Church, Yvette Morrison, Wiley Williams, and Tracy Hagemann.
2. Program Committee (Miki Finnin, Chair) – The planning for the Fall Meeting scheduled October 8th, 2010 is in full swing. A discussion was made with regards to whether there should be vendor showcase representation at both Fall and Annual Meetings. Given the budgetary constraints and different budget availability among the pharmaceutical industry, suggestion was made to the program committee to reach out for other vendors, i.e., Durable Medical Equipment Providers, Automations, etc. in addition to the pharmaceutical industry. The committee chair reported that there may not be any grant money available this year. Therefore, the only income might be from the meeting registration and vendor support. The Board gave the approval to the program committee to reach out for various vendors and pursue with the option of having vendor showcase at both Fall and Annual Meetings. Topics of interest and in works for the Fall Meeting include: Nutrition, The Joint Commission Core Measures, Generations in the Work Place, A fib, Biologics, Botox Safety, etc.
Finally, the chair of the program committee requested clarification for speaker honorariums for the Fall and Spring Meetings.
Motion: A motion was made to change the honorarium for an individual speaker to $300.00/hour up to a total of $500.00 plus free registration and travel. Higher honorariums will require OSHP Board approval per policy. If there is a panel presentation, there will be no honorarium but the meeting registration and travel will be covered by OSHP.
Status: Passed
OLD BUSINESS
Pharmacy Phone Tree – Tabled

NEW BUSINESS
1. ASHP House of Delegates (HOD) Report – Nancy (newly elected delegate) presented a summary of HOD. This will be published in the next issue of OSHP Newsletter as well for the membership. She reported that Technician Certification was one of the major topics discussed. Another hot topic was CMTM and medical marijuana. She also suggested that elected delegates be involved more and possibly be a part of the Legislative Committee. The board felt that it will be nice to have a small session dedicated to the delegates at both Fall and Annual meetings. At the Annual meeting, the elected delegates would share the topics that will be discussed at the HOD and possibly solicit input from members. Then, at the Fall meeting, a summary of HOD session will be presented to the membership by the elected delegates. This may also generate more interest among members willing to serve as a delegate in the future.
2. Board of Directors Committee Liaisons – President Church had the committee roster revised to include the assigned liaisons.
3. Strategic Planning Meeting – President Church gave an update about the upcoming retreat. She has been in contact with Beverly Black (ASHP Affiliate Liaison) who will be moderating the retreat scheduled for July 20th, at St. Anthony Hospital. The agenda will be distributed closer to the retreat.
4. CMTM Conference Call – Chelsea asked Beverly Black if there was a way to discuss CMTM with other states to get their feedback and strategies for success. Per Beverly, a conference call is being planned between several state ASHP chapters and Dr. Tom Davis and Chelsea will be participating. This call is scheduled for Tuesday, August 3rd at 2:00pm. Chelsea will report back to the BOD at next board meeting.
5. Pilot for ASHP Online Affiliation Review Process – An e-mail request was sent out for volunteers and Chelsea submitted OSHP as participant. Will hear back next month if OSHP was chosen.

With no further business, the Board adjourned at 4:35pm. The next board meeting is scheduled for August 4th, 2010.

Submitted by:
Edna Patatanian, OSHP Secretary