OSHP Board of Directors Meeting

August 3, 2010

With a quorum present, President Church called the meeting to order at 3:05 pm.

Members Present
Members Absent
Guests
The minutes of June 29th meeting were tabled due to multiple amendments and will be revised and re-submitted via e-mail for approval.

BOARD REPORTS:

A. SECRETARY
1. Have been working on the retreat minutes and should be able to send out for approval prior to the September meeting.

B. TREASURER
1. No major transactions have been made since the June meeting (reported via e-mail).

C. WESTERN DISTRICT
1. The last meeting of WD was held on July 29th at Cattleman’s Restaurant and was very well attended.
2. August 17th is the next scheduled meeting. The topic is related to Nutrition in Critically Ill Patients.
3. A meeting is scheduled for September 16th and the topic will be on Pancreatic Enzymes at Ted’s Café.
4. Currently working on future meetings as well.

D. EASTERN DISTRICT
1. Eastern district had a meeting on July 28th. The topic was “The Need to Develop and Implement an Effective Antibiotic Optimization Program”, sponsored by Pfizer.
2. A meeting is planned for August 18th at the Chalk Board Restaurant. The topic will be “Multi-drug Resistance in Gram Negative Bacilli”, sponsored by Cubist.
3. Have commitments for sponsorship through April 2011.

E. PAST PRESIDENT
No report

F. PRESIDENT ELECT
No report

G. PRESIDENT
1. Reminded that the hard copies of previous secretarial materials and election ballots need to be turned in and stored in the file cabinet located at the Poison Control Center.
2. According to the OSHP Bylaws and Policies, elected board members are required to attend at least 4 meetings/year.

COMMITTEE REPORTS

Fall Meeting Planning Update from Program Committee (Miki Finnin, Chair)
1. Program - A rough draft of the program topics was presented to the board. Most of the topics and their corresponding speakers have been confirmed. The chair further requested a clarification of who should do the welcome and introduction? The board agreed that the program committee chair or the president will be doing some of the introductions as it has been done in the past.
2. Grants – The committee has applied for multiple grants which include: Amgen, BMS, Pfizer, and Merck. No grants have been confirmed.
3. Budget – Fall Meeting Budget Reconciliation Report (attached) based on an estimated 75 attendees was presented by Chair Finnin. Compared with the last year’s Fall Meeting budget and with the increased costs, the budget looks good.
Motion: A motion was made to accept the Budget Reconciliation Report for the 2010 Fall Meeting as presented by the Program Committee Chair, Miki Finnin.
Status: Passed
4. Vendor Showcase- The vendor showcase money is not initially included in the budget. However, there has been a great deal of interest from vendors and we currently have six vendors committed. The vendor showcase charge is $750.00/vendor. The committee has been looking at the APhA’s program for the purpose of expanding the vendor showcase to other vendors in addition to the pharmaceutical companies.
5. Hand out material – Since this has been a major expense at both Fall and Annual Meetings, various options were discussed to cut down on copying/printing expenses. The options included: on-line handouts, CD’s, posting on the OSHP’s website, etc. However, for ACPE purposes, the topics and objectives have to be turned in according to deadlines. Therefore, the hand outs may not be available until a certain date. For now the board and the program committee will explore ways to lower or limit copying/printing expenses.
6. Door Prizes – In the past, several vendors have donated various gifts or prizes at the Fall and Annual Meetings to be given as door prizes. Miki will visit with Susan Conway (Vendor Showcase Coordinator) for the availability of door prizes or gifts from vendors.

OLD BUSINESS
1. Strategic Planning Retreat – Everyone agreed that the Strategic Planning retreat went very well. Thanks to everyone for their great support and involvement.
2. CMTM Conference Call – Took place on August 3rd, President Church and Tracy Hagemann (Legislative Committee Chair) participated. Other states who participated in this conference included: Georgia, Maryland, and New York. The purpose was to hear where other states are with regards to CMTM. Conference participants were very helpful and willing to share their success or failure stories. OSHP may have to change our strategy and refer to this process as “Safe Medication Practice act”. Overall, the conference call was very productive and OSHP board members were able to get some pearls to take back to the legislative committee.
3. Tracy Hagemann, Legislative Committee Chair is working on a survey for hospitals and long-term care facilities regarding CMTM. The goal is to have the survey ready and have computer access available at the Fall Meeting so that the members can participate in this survey. Mark Mills (ED Chair) will find out details for computer availability and set up at St. John’s Hospital. We should also consider involving Mark Stratton and Keith Swanson from OU College of Pharmacy in this matter since they have some experience with long-term care settings.
4. Pilot for ASHP Online Affiliation Review Process – We were not chosen as a state to participate in this activity.

NEW BUSINESS
1. 2011 Annual Meeting Date – Several members had researched the dates for various local and national organizational meetings. To avoid any conflicts with other meetings, April 1, 2011 was the date chosen for the Annual Meeting.
2. OSHP Mission and Goals – An electronic copy was forwarded to the board for approval.
3. Certified Technician List – The Oklahoma State Board of pharmacy requires a fee to distribute this list. This will be delegated to the Membership Committee.
4. Student Participation in Committees – Nancy (President-elect) reported that it will be nice to see more pharmacy students and/or residents be involved and/or participate in committees since the school is back in session. She also recommended that we consider changing the cost of membership to promote involvement. Although this will require changing of the membership brochures, it was decided that the student faculty advisors make the announcement at the scheduled meetings at both colleges of pharmacy (OU and SWOSU) and discuss the benefits of membership. Then, in two years the board should re-evaluate the recruitment status with lower student membership rate.
Motion: Motion was made to change the student membership from $20.00/year to $10.00/year.
Status: Passed
With no further business, the Board adjourned at 4:25pm. Next board meeting is scheduled for September 1st, 2010.

Submitted by:
Edna Patatanian, OSHP Secretary