OSHP BOard meeting 5-29-08

OSHP BOARD OF DIRECTORS MEETING

May 29, 2008

With a quorum present, Lesley Maloney, President, called the meeting to order at 3:10 pm at the University of Oklahoma College of Pharmacy in Oklahoma City, OK.

MEMBERS PRESENT:

Jennifer Bird, Western District Chair
Greg Clack, President-Elect
Lesley Maloney, President
Kari McCracken, Eastern District Chair
Yvette Morrison, Treasurer
Nancy Williams, Secretary

MEMBERS ABSENT:

Susan Fugate, Past President

GUESTS PRESENT:

None

The minutes of the March 2008 Board Meeting were previously approved by email vote.

BOARD REPORTS:

SECRETARY - Nancy Williams

Nancy will follow-up with Amy Williams regarding the current number of OSHP members. A schedule for board meeting dates for the remainder of the year was discussed. The next meeting, which will be a strategic planning retreat, will be on June 26th. Thereafter, the standard meeting date will be the third Thursday of every month from 3-5 pm. Nancy will distribute a meeting schedule to all the board members. It was suggested that Amy Williams attend the first part of the board meetings via teleconference, if possible.

TREASURER - Yvette Morrison

The Annual Meeting was very successful financially. The Program Committee secured more than $21,000 of industry support, and the vendor showcase (including an outstanding deposit) resulted in $12,000. The overall Annual Meeting net revenue was $22,287.49. In addition to the Annual Meeting Income/Expense Report, the Profit and Loss Report was also submitted. Both reports are attached.

WESTERN DISTRICT - Jennifer Bird

The March meeting, which was sponsored by Astra Zeneca, was held at the Ranch Steakhouse; 62 people attended. There was no April meeting due to the Annual Meeting. The May meeting was sponsored by Sanofi Aventis and held at Crabtown; 48 people attended. There is no June meeting, which is the summer month off. The July sponsor may cancel - requested notification from sponsor by Friday, June 6, 2008. The August and October sponsor cancelled.

A suggestion was made for a fall roundtable discussion about actions to take to ensure hospitals meet the Joint Commission's new anticoagulant management standards that will be required late in the fall. This could possibly be held at one of the area hospitals. It was suggested that Lesley, Susan, and/or Matt Bird could help coordinate this discussion.

EASTERN DISTRICT - Kari McCracken

The May meeting, which was sponsored by Astra Zeneca, was held at the Polo Grill; 18 people attended. The next meeting will be on June 24th; it is sponsored by Sanofi Aventis, and the topic is atrial fibrillation. The August meeting (8/7/08) is on hypertension and is sponsored by Novartis.

PAST-PRESIDENT - Susan Fugate
No report

PRESIDENT-ELECT - Greg Clack
No report

PRESIDENT - Lesley Maloney

1. Committee Assignments - Made suggestions for potential committee members and chairs/co-chairs, with hopes of getting more members involved. Also discussed assigning mentors to new committee chairs to encourage leadership in the Society. Since many members may not have been at one of the recent district meetings to sign up for a committee, it was decided that the committee list should be emailed out to the membership with hopes of recruiting more volunteers. Since the OSHP Strategic Planning Retreat will be held on June 26th, committee chairs will be appointed soon.

2. Student Society Participation - Discussed the importance of getting students involved with OSHP meetings and increasing interactions between the Society and the student chapters.

3. Board Meeting Attendance - Lesley requested that board members notify her if they will be attending the monthly board meetings when the email notification goes out.

OLD BUSINESS
None

NEW BUSINESS
1. ASHP Foundation Request (letter attached) - Discussed the letter from the ASHP Foundation requesting a contribution. Historically, OSHP has donated $1.00 per member and presented the check at the Annual Meeting as part of the installation ceremony.

Motion: OSHP will donate $1.00 per member for 2008-09 and award the check at the Annual Meeting.
Discussion: It was discussed whether the check should be awarded at the Fall Meeting rather than waiting until the next Annual Meeting in 2009.
Status: Passed, with the check being awarded at the 2009 Annual Meeting.

2. ASHP Pharmacy Technician Initiative (letter attached) - Discussed the letter from ASHP requesting a partnership with OSHP to advocate for state legislative or regulatory changes needed to advance the qualifications and training of technicians in Oklahoma. This is a big initiative by ASHP to get every pharmacy technician nationally certified by the PTCB.

Motion: OSHP will partner with ASHP regarding the pharmacy technician initiative.
Discussion: It was discussed that Oklahoma may not be ready yet for this initiative and that there is limited interest from the current State Board of Pharmacy regarding technician training and certification. Additionally, the Society presently has other priorities, such as the Collaborative Medication Therapy Management initiative.
Status: Not Passed

3. District Meeting Processes/Procedures - Jennifer provided a general overview of the process for setting up a district meeting, including soliciting drug reps and getting Oklahoma Board of Pharmacy approval for continuing education. The Board discussed several suggestions to improve future district meetings:

Have those attending the meeting wear a name tag. A suggested template of the name tag included the person's name, job affiliation, job position, and member vs. nonmember. One-time use name badges were preferred over reusable plastic badges. Jennifer will send a suggested name tag template to Amy Williams.
Provide a sign-in sheet (guest vs. member or entire membership roster).
Provide notebook paper or index cards at the meetings to take notes.
Have a suggestion box at the registration table along with index cards.
Identify people who can serve as back-up in case the district chair cannot be there.
Provide written guidelines for speakers about the meetings, including specific time limits on the presentation. Jennifer and Kari will work on a rough draft of these proposed guidelines and present it at the next board meeting.
Encourage board members to sit at separate tables and meet the membership.

4. State Medicaid Request to Further Delay the NDC Requirement (letter attached) - Greg and Lesley will contact Nancy Nesser with the Oklahoma Medicaid program regarding this issue.

5. Potential Date for OSHP Strategic Planning Retreat - It was discussed that the retreat should be held on June 26th at the OUCOP in Oklahoma City and Tulsa. Lunch will be provided.

The next board meeting is scheduled for 6/26/08 at the University of Oklahoma College of Pharmacy. This will be our Strategic Planning Retreat.

With no further business, the Board adjourned at 5:05 pm.

Respectfully submitted by:

Nancy Toedter Williams
Secretary, OSHP