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OSHP BOARD OF DIRECTORS MEETING

July 6, 2005

MEMBERS PRESENT:
MEMBERS ABSENT:

The regular monthly meeting of the Oklahoma Society of Health-System Pharmacists was held on July 6, 2005 at 3:14 P.M. at the University of Oklahoma College of Pharmacy in Oklahoma City, OK with videoconferencing with Tulsa, OK.

The minutes of the March 16, 2005 Board Meeting were approved.

BOARD REPORTS:

SECRETARY

The secretary reported that recent efforts to improve member communication include e-mail approval of board minutes and posting approved minutes to the society's webpage. Additionally, Western District meeting announcements are only being sent via e-mail when e-mail addresses are available. This is reducing mailing costs and duplication of notices. Members who have not provided e-mail addresses are still receiving all communications through regular mail.

The membership report from 6/17/05 was read and is attached.

TREASURER

The treasurer reported a checking account balance of $7232 with additional receipts of $800. Expenditure requests have been received from our three (3) delegates for attendance at the ASHP Annual Meeting.

VOTED:
To reimburse each delegate $1250 commiserate with OSHP policy.
(NOTE: A letter will be sent with the reimbursement check to submit a letter of explanation for consideration of reimbursement for expenses exceeding this rate.)

A contract for our staff secretary was finalize and signed by the president and secretary.

An account is being modified with Kinko's to allow copy card authorization for board positions not individuals.

WESTERN DISTRICT

The last meeting of the Western District was held on 6/30/05 at Gabriella's Restaurant with speaker Dr. McBride talking about gastrointestinal bleeding. There were 40 members and guests in attendance. Planned future meetings include:

EASTERN DISTRICT

No report.

PAST-PRESIDENT

No report.

PRESIDENT-ELECT

No report.

PRESIDENT

By-laws and policy revisions were approved to go to a vote of the entire membership by those members present at the Annual Meeting. The webmaster is assisting with setting up a process for online voting. The planned timeline is to complete this process by the end of August 2005.

Committee assignments are being finalized. Eastern District members need to be contacted to request volunteerism in committees; the president will plan to contact members by e-mail if a sign-up sheet has not yet been circulated at the district meeting. Committee chairs that have been confirmed for the coming year include Newsletter: Darin Smith and Nancy Williams, Nominations: Edna Patatanian, Scholarship and Awards: Michele Splinter, Membership: Deidre Payne, and Legislative: Wiley Williams. Chairs are still being confirmed for the finance and program committees. Committee assignments will be finalized shortly. A committee retreat is planned for August 16, 2005 from 2-5PM at the University of Oklahoma in Tulsa and Oklahoma City.

The Fall Meeting date was finalized and has been set for October 14. The secretary will send out a save the date announcement to the membership and update the society's website. A potential speaker has been identified from CMS. Program committee members confirmed for the coming year include Toni Ripley and Holly Hoffman.

The board discussed welcome activities for new residents, faculty, and pharmacists. It was noted that new OSHP members do receive a welcome letter and membership pin. A welcome reception and possibly CE program for new residents in the state was proposed. The Western District chair will continue to work on potential sponsors and topics for this program. The proposed resident reception would include the following guests: statewide residents, board members, and residency program directors. The president will send a welcome letter and membership brochure to new university faculty. The membership committee will be charged with recruitment of new pharmacists and planning recruitment activities during National Pharmacy Week (10/23/05-10/19/05).

The current financial status of the society was discussed.

VOTED: To send a ballot vote to the membership for an increase in membership fees to $50 for supporting members, $25 for students, $25 technicians, $50 for new practitioners, and $75 for pharmacists.
(Note: This will be a ballot issue at the same time as the by-laws and policy revisions.)

OLD BUSINESS

None

NEW BUSINESS

National Pharmacy Week activities need to be considered and will be discussed further at the August board meeting.

Non-member attendance at district meeting was discussed. Non-member sign-in sheets at future district meetings will request e-mail addresses, and we will plan to contact non-member guests following the meetings to invite them to become a member.

The next scheduled board meeting is August 3, 2005 at the University of Oklahoma College of Pharmacy.

With no further business, the meeting was adjourned at 4:26 p.m.

Submitted by:

Susan Fugate
Secretary, OSHP


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Updated: 7/16/2005