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OSHP Board of Directors Meeting

August 21, 2008

With a quorum present, Yvette Morrison, Treasurer, called the meeting to order at 3:05 pm at the University of Oklahoma College of Pharmacy in Oklahoma City, OK.

MEMBERS PRESENT: MEMBERS ABSENT: GUESTS PRESENT: The minutes of the July 31, 2008, board meeting were previously approved by email vote.

BOARD REPORTS:

Please note that this was primarily a financial meeting.

A. Treasurer - Yvette Morrison

1. 2009 OSHP Budget Proposal

The proposed OSHP annual budget for 2009 was discussed. Under the income side of the budget, membership dues and statewide meetings comprise the major sources of revenue. In contrast to the Annual Meeting, which is generally profitable, it was noted that at the Fall Meeting, OSHP tries to break even. This is because there are fewer attendees and decreased grant support from sponsors, the latter primarily due to the short notice of the meeting.

Regarding membership dues, the budget assumes 70% renewal rate for active pharmacists. It was discussed that this year renewing members should be rewarded instead of discounting new member dues, which occurred last year. Therefore, if members renew by a certain date, then they could qualify for a door prize or other incentive. It was also discussed that the value of membership could be increased through website protection and website access for members only.

Under the expenses side of the budget, reimbursement and contribution policies/guidelines were reviewed.
a. Student Scholarships. Currently, OSHP provides two scholarships in the amount of $500 each (one per college of pharmacy). It was discussed whether this amount should be increased to $1000 per scholarship. The Scholarship and Awards Committee could raise additional funds for the student scholarships via raffles, silent auctions, bidding on gift baskets, donating money when registering for meetings or paying membership dues, etc. These fundraising activities could possibly take place at the Fall Meeting.

Motion: OSHP will increase the student scholarships for both colleges of pharmacy to $1000, with the expectation that the Scholarship and Awards Committee implements fundraisers to begin in 2009. Discussion: Since it will be difficult to implement the fundraising before the upcoming Fall Meeting, OSHP will offset the difference this year but would like to see a formal plan for scholarship fundraising from the committee to begin in 2009.
Status: Passed.

b. Student Membership Rosters. Each college of pharmacy OSHP student organization receives $250 when they submit a membership roster. This shows that the organization is legitimate and will be continued.

c. Student ASHP Clinical Skills Competition. Each college of pharmacy OSHP student organization receives $500 ($250 per team member) to support sending the winning teams to the ASHP Midyear Clinical Meeting to compete at the national competition. This will also be continued.

d. OSHP Delegates. It was discussed that the OSHP delegates should increase their participation with the Board of Directors. Some suggestions included having them meet with the Board after the Regional Delegate Meeting and prior to the House of Delegates at the ASHP Summer Meeting as well as making them members of the OSHP Legislative Committee.
After review of the proposed 2009 OSHP annual budget was completed, a vote was taken to approve it.

Motion: Approve the 2009 budget with modification to increase the student scholarship amount to $1000 per college of pharmacy.
Status: Passed.

There were no reports from the Secretary, Western District Chair, Eastern District Chair, Immediate Past President, President-Elect, or President.

COMMITTEE REPORTS:

PROGRAM COMMITTEE - Peter Johnson
The OSHP Fall Meeting will take place on September 26, 2008, at the Oklahoma City Zoo. Program content will include presentations involving various patient populations, such as geriatrics and pediatrics, as well as medication safety with OTC drugs and radio contrast media.

The proposed budget for the Fall Meeting was discussed. Two different grants have been approved, and one is pending. Pfizer approved a grant of $2200, and Bayer approved a grant of $1000. Speaker honorariums were discussed, and it was decided that a minimum of $500 per speaker was appropriate.

The Fall Meeting will provide a total of 6 contact hours of ACPE-accredited continuing pharmaceutical education credits, with 5 hours from The University of Oklahoma College of Pharmacy (OU COP) and 1 hour from ASHP. Attendees will have to complete a continuing pharmacy education request online after the meeting to print their official ASHP CE statement. It will be announced at the meeting that attendees will receive two different CE certificates: one from OU COP and one from ASHP. Two programs have been designated for technicians: Health Care Literacy and Pharmacy, Radio Contrast Media 101.

A unique feature to having the meeting at the zoo is that during lunch, attendees can walk around the zoo. Therefore, it was decided that a box lunch may be more appropriate.

Motion: Approve the proposed agenda and budget for the OSHP Fall Meeting.
Status: Passed.

A tentative date for the OSHP Annual Meeting is April 17, 2009.

OLD BUSINESS
None

NEW BUSINESS
New Business (Oklahoma Reception, NPSG 3E Anticoagulation Workshop evaluation, and officer installation for Kari McCracken) was tabled to the next board meeting.

The next board meeting is scheduled for 10/23/08 at the University of Oklahoma College of Pharmacy.

With no further business, the Board adjourned at 5:05 pm.

Respectfully submitted by:

Nancy Toedter Williams
Secretary, OSHP