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2014 December Board Meeting Minutes
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December 17, 2014 3:00 – 5:00 PM
Oklahoma City, OK (Room 230) and Tulsa, OK (Room 1D29)

With a quorum present, President Kari McCracken called the meeting to order at 3:05 pm.

Members Present: Kari McCracken, President
Randall Sharp, President-Elect
Miki Finnin, Past-President
Matt Bird, Treasurer 
Teresa Lewis, Secretary
Debbie Poland, Western District Chair (via telephone)
Members Absent: Emily Gray, Easter District Chair
Guests Present: None

October Board meeting minutes were sent electronically awaiting board approval.  The resubmission included discussions made via email following the previous board meeting.  President McCracken will work on the November minutes. 

A. Secretary – no report
B. Treasurer  
There was a returned check for $50 from Integris with a $7.95 returned check fee.  Lisa is working on finding out why we have a canceled check. 
All the money have been moved from Paypal to OSHP’s bank account since we are no longer using Paypal.  Matt recommends waiting until we complete financial tax documentation for 2014 (~May or June timeframe) then dissolve the Paypal account.
It’s time to pay the annual fee for Your Membership.
Matt recommends holding off on pursuing QuickBooks Plugin at this time because Lisa has access to the information we need without having to pay the Plugin annual fee of $500.
Addressed need for detailed discussion about yearly budget.  The last time this was done was during the OSHP Spring 2014 meeting.
Discussion about considerations for investing excess funds (amount that is over the required 2 years of operating expenses.): OSHP has ~$200,000 in the bank account and approximately $50,000 in a single CD that matures in 2019.  This is the only CD investment and its growth has been small.  Past president Finnin reported that the original CD investments should have been divided into several investments with different maturity rates.  
C. Eastern District Chair (submitted by Emily via email to OSHP board prior to meeting)
We have a speaker for a 797 talk but no sponsor or location yet.  Would St John’s hospital be able to host this meeting?  
Meetings are booked through May
The meeting in December was canceled because the MSL could not be the speaker and sponsor the dinner.  The sponsor has rescheduled the meeting for May with a different speaker.
C. Western District Chair
The January western district meeting is scheduled.
President McCracken stated that she will meet with both district chairs to discuss OSHP sponsored CE meeting options for the membership outside of industry sponsored district meetings.
Reverse vendorship (Vendor-director of pharmacy meeting) option for vendor showcase.  Vendors may pay extra to have one on one time with pharmacy directors.  Darin Smith is working with other directors of pharmacy to see if they would be interested in participating in this event.  Discussed incentive options for pharmacy directors to participate.  Maybe consider waiver to annual meeting for the director and one of their staff members.  Options will be explored for further discussion at the next Board meeting.
D. President-Elect 
President elect Sharp reported that per previous meeting discussions, he informed SWOSU College of Pharmacy about options for OSHP sponsorship of SWOSU’s sOSHP chapter similar to the OU sOSHP chapter.
E. Past-President  - no report
G. President
The check for director and officers' insurance has been sent 
District Survey results were shared to via email to Board members. 
Fundraising event/T-shirt design competition: The OU student chapter sent a request to President McCracken for OSHP support of their fundraising event.   The requestor asked if OSHP would host a student chapter fundraising event or T-shirt design competition.
An invitation was sent to President McCracken for the Pharmacy Alliance Meeting on January 27, 2015 in Oklahoma City 8:30am to 1pm.  Randall and Matt will attend with Kari.    

H. Student Liaisons - none

A. Finance Committee – none   
B. Legislative Committee – none
C. Membership Committee – none  
D. Newsletter Committee 
The winter newsletter is coming out.  
A call was sent out to the different residency directors for residents’ clinical pearls submissions with a peer review process.
F. Nominations Committee 
Yvette Morrison and Edna Patatanian won the nominations to serve as representatives for OSHP in the Board of Pharmacy Selection process. 
ASHP delegate election ballot were sent out.  
F. Program Committee – Kari McCracken, Board Liaison
Topics: TPN or nutritional support services, Barbara Poe will present emergency preparedness, residents’ presentations
An ASHP representative will be attending the spring meeting to talk about State Advocacy efforts and to swear in the new board members.
The brochure will go out January 30th.  The location is not confirmed but will likely be the Moore Norman Vocational center.
Kari reported that she has requested books from ASHP to be used as giveaway items for the spring meeting.
G. Scholarship and Awards Committee – none  
H. Social Media and Communications Committee – Miki Finnin, Board Liaison  
Only 6 people have renewed their OSHP membership via mail.  All others have used the website.
There were 237 out of 441 members who have not renewed their membership yet.  
Lisa will be working on an Excel document to graphically show the number of individuals who have renewed their membership online, activated their account, etc over time.  It was suggested to present this information at the spring meeting to bring awareness to the website.

The meeting was adjourned at 4:15 pm.  President McCracken will email Board members with proposed dates and times for the next Board meeting.

ADDENDUM: Items that were discussed via email following the December Board meeting.
Past President Miki updated the Board via email that only individuals who are members of both OSHP and ASHP can vote for ASHP delegate candidates.  The nominations committee chairperson, Jamie Miller reported that Ann Lloyd and Edna Patatanian were both elected as ASHP Delegates.  Darin Smith will continue on for an additional year. Mark Mills is an alternate.

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