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January 2017 Board of Director Meeting Minutes
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OSHP BOARD OF DIRECTORS MEETING MINUTES

Date:   January 20, 2017

Time: 3:00 p.m.

 

 

I. CALL TO ORDER at 3:00 p.m.

Members Present: Debbie Poland, Alice Kirkpatrick, Randall Sharp, Jennifer Bird, Kaili Melton, Mark Mills, Brian Hughes, David Nguyen SWOSU student, Cassie Shaw  -SWOSU student, Nabil Sukar- OU student

 

Members Absent:

 

Guests Present: Edna Patatanian

 

 

II. APPROVAL OF MINUTES October 28, 2016- Approved

 

III. Guests report:

Edna Patatanian-Spring Meeting is being planned.  Paul Abramowitz is scheduled as a speaker.  Plan to have 4 more speakers on the agenda.  The residents will not be presenting research.  They will present later at residents forum. 

 

It was also brought up that we will need to have the reading of the bylaws change worked into the agenda for the Spring Meeting.  Probably during the annual awards.

 

IV.   BOARD REPORT

 A.   Secretary- Alice Kirkpatrick

Membership numbers –

 

Dec 2015

 

October 2016

 

January 2017

 

 

Eastern

District

Western

District

Eastern District

Western

District

Eastern

District

Western District

Pharmacists

107

122

79

115

58

80

Students

31

64

29

47

13

26

Supporting

5

1

1

1

1

0

Technicians

16

5

5

9

3

9

1st Year Pharmacist

4

7

6

8

0

3

 

 

 

 

 

 

 

Resident

10

20

16

18

8

9

Total

173

219

136

198

83

12

 

Membership numbers seem to be lower.  But revenue from membership dues is not off.  The number differences may result more from untimely renewals. 

There was discussion that the link to renew that members receive with e-mail doesn’t work smoothly. 

If renewals do not come in, look at ways to encourage.  Consider sending direct mailing to 2016 members who didn’t renew.

 

 B.   Treasurer – Mark Mills

Shared January-December 2016 Profit and Loss statement

Income is down $3000 from last year, but partly due to paying 2015 and 2016 internet website bill in 2016. 

Membership dues in 2016 are not down from 2015.

Meeting registration and vendor support are down from previous year.

Suggest that there is more room for vendors at annual meeting and let vendors know early so they can budget.

C.   Eastern District Chair- Kaili Melton

Two Eastern District meetings scheduled in January. 

Working with Chelsea Church for summer CE meeting (June).

Hillcrest Hospital represented at monthly meetings.  Will encourage monthly meeting attendees to promote membership among colleagues.

 

D.   Western District Chair – Brian Hughes

There was a member outreach mixer at the end of the year

January meeting is Jan. 30th- ID topic

Will hold business meeting: Read change for Bylaws, Barry Gales to announce awards, will poll membership about difficulty with website, remind membership about officer nominations. Inform membership that annual meeting will be separate from residents’ pearls (which is May 19th).

Feb. 23rd diversion from nursing perspective with CE.

 

E.   President-Elect – Jennifer Bird-

Resident research symposium is scheduled for May 19th in OKC at the OU College of Pharmacy. 

Jennifer is working with Jamie Miller to obtain CE, calendar (abstract due dates)

Please encourage residents to attend and also to become members of OSHP.

            The ASHP OK-reception went smoothly

F.    Past-President – Randall Sharp – no report

 

G.   President –Debbie Poland

PTCB agreement expires in Dec. /received information to extend agreement.

(This agreement allows for OSHP to send 2 emails annually to Pharmacy Tech group.) *Please see Appendix A for follow up.)

ASHP delegates elected:  Ann Lloyd and Edna Patatanian.  Brian Hughes is an alternative.

H.   Student Liaisons- no report, see membership committee report

 

V.    COMMITTEE REPORTS/UPDATES 

 A.   Finance Committee – Mark Mills  

Will meet on February 3rd or February 10th 9:00 a.m. for breakfast meeting

 

 B.   Legislative Committee – Randall Sharp

Legislative Day is Feb. 22nd.  OPhA is sponsoring, see their website for detailed information. There should be 1-2 hours CE provided for group meeting.  Set up so after group meeting, attendees seek out senators/representatives.

 

C.   Membership Committee – Kali Melton

SWOSU student members- officer meeting is set for Jan 30th, plan to start membership drive. 

OU students will follow up with membership drive plans.

 

Encourage all active members to promote person to person invitations.

 

D.   Newsletter Committee – Brian Hughes

No report

 

E.   Nominations Committee – Jennifer Bird

Will work with officer nominations soon.

 

F.    Program Committee – Debbie Poland

 

G.   Scholarship and Awards Committee – Alice Kirkpatrick

Committee will convene sometime after February 15th due date for award nominations.

 

H.   Social Media and Communications Committee – Brian Hughes

Working with RPD forum for website

 

       

VI.   OLD BUSINESS

 

A.   Proposal on pharmacy technician training: is follow up

Debbie spoke with Yvette, there is nothing we need to do on this item at this time.

B.   Social Media/Newsletter Committee: proposal to amend the bylaws to establish a permanent committee for Social Media instead of combining with the newsletter sub-committee. –Reminder: Send request to secretary to form permanent committee.

Requirement for Bylaw proposal:

·Proposal to amend bylaws shall be submitted in writing to OSHP Secretary by two or more active members at least 90 days prior to Annual Meeting

·Such proposals shall be reviewed at District meetings at least sixty days prior to Annual Meeting.

·The proposal shall then be read at the Annual Meeting of the OSHP where it must be approved by a majority of active members present.

·Approval must be given by the American Society of Health-Systems Pharmacists before it is submitted to the entire active OSHP membership for vote by mail ballot.

·Two-thirds majority of votes casts shall be necessary for final approval.

Continue to read proposal at district meetings.  This will be presented at the Annual meeting.

C.   Residents Forum update - Jennifer –See in Vice President’s report

D.     Review/revision of guidelines for travel reimbursement for ASHP delegates-

Follow up from finance committee

This topic will be reviewed after the finance committee discusses.  The finance committee will factor in to travel and expense budget.

E.   Recommendation to program committee for fee for attending Residency Showcase

Debbie will communicate to the program committee.

 

VII. NEW BUSINESS

 

A. Any other new business? none

 

VII.  ADJOURNMENT 

4:10 p.m.


Appendix A

 

The attached draft and final agreement with the PTCB is attached.

President Poland distributed the agreement to the OSHP Board via e-mail (Monday, February 13, 2017)

The board members voted to accept the final agreement with an e-mail vote.(Tuesday, February 14, 2017)

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