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March 2017 Board of Director Meeting Minutes
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OSHP BOARD OF DIRECTORS MEETING AGENDA

Date:   March 24, 2017   Time: 3:00 p.m.

Conference Call: 929.237.1729  ID: 604561

I.      CALL TO ORDER

Members Present: Debbie Poland, Randall Sharp, Jennifer Bird, Kaili Melton, Brian Hughes, Alice Kirkpatrick

 

Members Absent: Mark Mills

 

Guests Present: SWOSU student liason-

 

 

II. APPROVAL OF MINUTES  for February 24, 2017, with change in adding decision to not to make Social Media Committee a permanent committee and will not pursue adding to the bylaws.  

   

 

III. BOARD REPORTS

A.   Secretary- Alice Kirkpatrick

Membership numbers –

 

 

Dec 2015

 

March

2017

 

February 2017

 

 

Eastern

District

Western

District

Eastern

District

Western District

Eastern

District

Western District

Pharmacists

107

122

68

94

69

96

Students

31

64

17

33

17

34

Supporting

5

1

2

1

2

1

Technicians

16

5

5

11

6

10

1st Year Pharmacist

4

7

0

3

0

4

 

 

 

 

 

 

 

Resident

10

20

8

10

8

10

Total

173

219

100

152

102

155

combined

 

 

 

252

 

257

 

 

The board discussed that we should forward the membership numbers to the membership committee. We will ask Lisa to run the numbers each month so that we may track.

The board members and the committee chairs will receive an e-mail this in April with their annual report from last year attached.  I will request that 2016-2017 annual reports be turned in by May 15th.

B.   Treasurer – Mark Mills – No report

C.   Eastern District Chair- Kaili Melton

1.    There was one Eastern District meeting in March.  34 members attended.

2.    There will be no district meeting in April due to the annual meeting.

 

D.   Western District Chair – Brian Hughes

1.    There February meeting was rescheduled for April 3rd at the Board office with Sheila St. Cyr. 

2.    Earlier March meeting fell through due to support.  It is now scheduled for last week in March.

3.    Meetings are scheduled through the summer for the western district

 

E.   President-Elect – Jennifer Bird

1.    Residency Conference- Have 26 planned to present. 

2.    $35 /person should cover catering costs for breakfast and lunch.  We will charge non-members $50.

3.    Ask Student liaisons to get the word out about the residency conference. 

4.    Jamie will complete a survey after the conference to assess this new forum for residents.

5.    The Board approved the budget for the Residency Forum of $1200 for 50 people for meals.

 

F.    Past-President – Randall Sharp – no report

 

G.   President –Debbie Poland

1.    Debbie is waiting to confirm ratification of contract with PTCB .  OPhA and OSHP are both involved with the contract.  She wants to confirm the process before proceeding.

 

H.   Student Liaisons-

SWOSU has residency panel scheduled on April 4th.

 

 

V.    COMMITTEE REPORTS/UPDATES 

A.   Finance Committee – Mark Mills –No report

 

B.   Legislative Committee – Randall Sharp- Nothing to add to the e-mails that we have received about legislature.

 

C.   Membership Committee – Kali Melton

1.    Encouraging hospital OSHP members to promote OSHP membership at work.  Ed Hudson will promote at Hillcrest by posting flyers.

2.    Jerri Cody to plan an Eastern District mixer after the Annual Meeting.

 

D.   Newsletter Committee – Brian Hughes-

1.    Plan to highlight the resident pearls in next newletter

 

E.   Nominations Committee – Jennifer Bird

1.    Voting ballots went out on March 20th.

2.    See addendum

 

F.    Program Committee – Debbie Poland, see new business Spring Meeting

 

G.   Scholarship and Awards Committee – Alice Kirkpatrick

1.    There were no applicants for the Continuing excellence award

2.    Sylvia J Martin technician award- Sherry D. Brake at Children’s Hospital Saint Francis

3.    Student awards: ($1000 scholarship)

a.    OU-Katelynn Doran

b.    SWOSU – Lindsey Bastemeyer

c.    Senior award recipients pending, Colleges will award at their ceremonies

 

H.   Social Media and Communications Committee – Brian Hughes

1.    Engagement is up on Facebook.

2.    Will circulate a flier visa e-mail for annual meeting and for residency forum

 

       

VI.   OLD BUSINESS

 

A.   Spring Meeting

1.    Speakers, catering, registration all set

2.    12 vendors are registered, 3 more are in the process

3.    Randall to put together a timeline for awards part of program

4.    Program committee and board dinner to be the evening before with Paul Abramowitz

 

 B.   Residents Forum update - Jennifer

See president-elect report

 VII.  NEW BUSINESS

A.   Board to follow up with website accessibility. Also to look to see if there is a way to track member referrals.

 

VII.  ADJOURNMENT 4:01 p.m.


Appendix

 

I Spring Officer Election follow-up 

 

A.   President elect:  Brian Hughes (3 year term, April 21, 2017-April 2020)

1.    Debbie Poland will transition to Past President

2.    Jennifer Bird will transition to President

B.   Treasurer: Tiffany Kessler  (2 year term, April 21, 2017- April 2019)

C.   Western District Chair: Richard Wheeler (2 year term, April 21, 2017-April 2019)

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