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OSHP October 2015 Board Meeting Minutes
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OSHP BOARD OF DIRECTORS MEETING MINUTES

October 21, 2015 2:35-3:45 PM

Oklahoma City, OK O’ Donoghue Research Building (Room 4410) and Tulsa, OK Schusterman Building (Room 2H40)

 

I.      CALL TO ORDER

With a quorum present, President Sharp called the meeting to order at 2:35 pm.

 

 

Members Present:            

Randall Sharp, President

Mark Mills, Treasurer

Emily Gray, Eastern District Chair

Brian Hughes, Western District Chair

Teresa Lewis, Secretary

 

Members Absent:              

Debbie Poland, President-Elect

Kari McCracken, Past-President

 

Guests Present:              

 Matt Stailey, OU sOSHP President

 

II.     APPROVAL OF MINUTES

        The September board meeting minutes were sent to board members via email members will vote electronically to approve the minutes

 

III.    BOARD REPORTS

A.   Secretary:

·            Membership numbers

 

December 2014

September 2015

October 2015

 

Eastern District

Western District

Eastern District

Western District

Eastern District

Western District

Pharmacists

108

131

99

116

102

118

Students

28

72

27

60

31

64

Supporting

3

3

5

2

5

1

Technicians

24

5

16

4

7

4

1st Year Pharmacist

4

11

2

6

3

6

Resident

8

14

9

18

12

19

Total

175

239

158

206

170

212

 

·            Student liaisons from sOSHP chapters have been invited to OSHP meetings.  OU: Matt Stailey, SWOSU: Nicole Schmitz.  SWOSU stated that their officers are in class on Wednesday afternoons so they likely will not be able to attend the OSHP board meetings.

B.   Treasurer:

·            Mark presented reconciliation reports for the end of August and end of September.  (see attached)

·            There was a payout to our accountant in September for $3216

·            There was a $1000 deposit to the New Orleans hotel for the Oklahoma reception at ASHP Midyear.

·            The OSHP Fall meeting registrations continue to come in

·            OSHP currently has $204,560 in our checking account and $60,520 in our CD and no ongoing debt.

C.   Eastern District Chair

·         Emily has speakers lined up next month (November 19th) for another non-industry funded CE event.  This will be presented at St John’s.  Kari McCracken and Christina Conner from OSU will be speaking. The previous CE event at St Francis had ~27-28 attendees.  The CE is through the State Board of Pharmacy.

·         We have speakers for industry funded presentations through January.

D.   Western District Chair

·         The Western District residents were presented at last month’s Western District meeting. 

·         Brian reported that the trend with industry funded education is more towards non-promotional presentations.  The topic last month was acquired hemophilia and there did not appear to be any bias toward certain treatments.  The November Western District meeting will be at Hefner Grill on November 16th.  Brian is still working with the vendor to get a topic for this meeting.  

·         Brian received an email from Dr Foust with the Oklahoma State Board of Pharmacy.  The email helped clarify roles and expectations for the co-sponsored CE event between OSHP and the State Board of Pharmacy.

·         Brian forwarded an email to board members that was sent to him from a motivational speaker. 

        E.  President-Elect – N/A

        F.  Past-President – N/A

        G. President – please refer to new & old business section

        H. Student Liaisons

·         Matt Stailey reported that the OU sOSHP chapter have been active in the community.  Upcoming events for OU sOSHP include Community Clinic in Midwest City and Del City (smoking cessation), Milwood school education to children.  This Friday students will be participating in the city rescue mission and will also have a smoking cessation booth at this venue.

·         4-5 OU sOSHP students will be attending the ASHP Midyear meeting

·         Fundraising: students will be selling gift baskets during finals week

·         Diane Ginsburg with ASHP will be presenting at the Ashby lecture series at the OU college of pharmacy on April 5th

·         Matt asked if board members would be willing to speak to students at one of their upcoming meetings about OSHP initiatives, etc.  Mark and Randall stated that they would be happy to come speak to the OU students.

 

IV.   COMMITTEE REPORTS/UPDATES

A.   Finance Committee – Mark Mills, Board Liaison  

·            Mark will be scheduling a fall meeting for the finance committee in November.  He will have the finance committee look more closely into OSHP financial documents to assess trends in profits and losses over the past year.

        B.  Legislative Committee – N/A

        C.  Membership Committee – None

·            Emily will contact Cheri Walker from SWOSU regarding delivery of baskets to hospitals in the OKC area.  Emily will handle delivery of baskets on the Tulsa end.

        D.  Newsletter Committee – N/A

        E.  Nominations Committee – N/A

        F.   Program Committee – Randall Sharp, Board Liaison 

·            Fall meeting registration numbers: as of last week we have 60 individuals and 10 vendors registered for the fall meeting.

G.  Scholarship and Awards Committee – None

        H.  Social Media and Communications Committee – Brian Hughes, Board Liaison

       

V.    OLD BUSINESS

1.    Update on fall meeting preparations in Tulsa for October 23

2.    Student attendance at OSHP Residency Showcase when they are not registered for the fall meeting or are not members of OSHP: Brian will get with Mark Gales, the coordinator of OSHP residency showcase, to get his input on this issue and update the OSHP board at the next meeting.  The board will revisit this issue and possibly take action at the next meeting.

VI.   NEW BUSINESS

1.    Meeting registration refunds:  The board discussed the issue of what to do when members or vendors register for a meeting and wind up needing to request refunds when they are unable to attend the meeting.  Issuing refunds adds cost to OSHP because the Staff Secretary and Treasurer have to review each individual request and process the refunds.  Additionally, finance charges may be incurred by OSHP when credit card payments are involved.  A suggestion was made to develop a refund policy and have it posted on the OSHP website.  Since the refund policy primarily affects meeting registrations, Mark will talk with Alex Cobb, Programming Committee Co-chair, and Lisa Slaton for further input.  The board will discuss this issue at the next meeting.

2.    Vendor Showcase Stop Payment:  Mark stated that there was a “Stop Payment” from Cubist Pharmaceuticals regarding the vendor showcase.  He will try to investigate this further

VII.      ADJOURNMENT

The meeting was adjourned at 3:45 pm

 

ADDENDUM A: Items that were discussed by Board members following the September Board meeting

 

        

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OKLAHOMA SOCIETY OF HEALTH-BASED PHARMACISTS
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