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OSHP September 2015 Board Meeting Minutes
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OSHP BOARD OF DIRECTORS MEETING MINUTES

September 18, 2015 3:03 – 3:52 PM

Oklahoma City, OK O’ Donoghue Research Building (Room 4410) and Tulsa, OK Schusterman Building (Room 2H40)

 

I.      CALL TO ORDER

  With a quorum present, President Sharp called the meeting to order at 3:03 pm.

 

 Members Present:        

Randall Sharp, President

Kari McCracken, Past-President

Emily Gray, Eastern District Chair

Brian Hughes, Western District Chair

Teresa Lewis, Secretary

 

Members Absent:           

Debbie Poland, President-Elect

Mark Mills, Treasurer

 

II.     APPROVAL OF MINUTES

President Sharp called for a motion to accept the August Board meeting minutes.  The minutes were unanimously approved. 

 

III.    BOARD REPORTS

A.   Secretary:

·            Membership numbers

 

December 2014

August 2015

September 2015

 

Eastern District

Western District

Eastern District

Western District

Eastern District

Western District

Pharmacists

108

131

98

116

99

117

Students

28

72

26

60

27

61

Supporting

3

3

5

2

5

2

Technicians

24

5

16

4

16

4

1st Year Pharmacist

4

11

3

6

2

6

Resident

8

14

8

18

9

19

Total

175

239

156

206

158

209

B.   Treasurer  - N/A

C.   Eastern District Chair

·            There are 20 individuals signed up for the Eastern District CE meeting.  Emily will resend notices to Eastern District members about the meeting.

·            The next normal Eastern District meeting will be held on October 8.

D.   Western District Chair

·            The Western District Residents will be introduced at the upcoming Western District meeting on Tuesday

        E.  President-Elect – N/A

        F.   Past-President  

·            The Oklahoma State Board of Pharmacy meetings occur on the 3rd Wednesday every other month.  Kari will not be able to attend the meetings because this occurs at the same time as St Francis’ P&T meetings.  Kari Stated she will let the rest of the board members know if she will be unable to attend a State Board of Pharmacy meeting.  Randall stated the he can go to these meetings if needed.

        G. President – please refer to new & old business section

IV.   COMMITTEE REPORTS/UPDATES

        A.  Finance Committee – N/A  

        B.  Legislative Committee – None

        C.  Membership Committee – Emily Gray, Board Liaison

·            Recruitment mixer vs Care baskets

                                            i.    Emily will speak with the membership committee chairs to provide the board members with more details related to cost of a membership mixer vs contents and cost of gift baskets to be distributed to hospital pharmacies.

·            Bulk membership: Randall reported that other state affiliates do not offer bulk memberships.  Randall made the motion to not offer bulk memberships.  Kari seconded the motion.  The board approved the motion.

        D.  Newsletter Committee – N/A

        E.  Nominations Committee – None

        F.   Program Committee – Randall Sharp, Board Liaison 

·            Edna Patatanian has set up catering for the fall meeting.

·            Alex Cobb is meeting with Emily on October 18th to do a final walk through at the meeting site.

G.  Scholarship and Awards Committee – None

        H.  Social Media and Communications Committee – Brian Hughes, Board Liaison

·         Brian is working with Lisa Slaton to get the Residents forum set up.  There are only 9 OSHP members listed as residents.  Several are still listed as students.  The first forum may be changed to be a Residency Program Directors’ forum

·         Kari stated that the board need to discuss whether we need to modify the bylaws to have the Social Media as a subcommittee of the Newsletter Committee or make it a separate committee.  She state that Social Media was originally started as an adhoc committee three years ago.  Kari will look at the bylaws and get to the board for further discussion.

V.    OLD BUSINESS

1.    Update on co-sponsored CE activities with the State Board of Pharmacy

a.    Brian reported that the CE will likely be on a Tuesday

b.    The CE will be offered through the State Board

c.    We can decide on the meal

d.    The state board of pharmacy can accommodate up to 60 people

2.    Oklahoma reception at the ASHP Midyear meeting (December 6th)

a.    The reception will be from 5:30-7pm.  Yvette Morrison has sent a notification for save the date.  This will also be announced at the Western District meeting.

b.    Yvette suggested having the President-Elect be in charge of organizing the Oklahoma reception at ASHP Midyear Meetings in the future.  Past President Kari McCracken will review the bylaws to determine if there are any special procedures that are required to add this role to the President Elect duties.

VI.   NEW BUSINESS

1.    Question about St. Jude Give Thanks Walk:  This is listed in the tasks that is handed down in the President’s document from year to year.  Kari mentioned that we have not done this in a few years.

2.    OSHP representatives for the State Board of Pharmacy:

a.    Jamie Miller, Nominations Committee Chairperson, emailed Randall to see if the board wishes to have the nominations committee send out a request to the membership for nominations for OSHP representatives for the State Board of Pharmacy.  This duty is not listed within the bylaws for this committee.  In the past the nominations committee has informally taken on this responsibility but there had been some years when the OSHP board elected individuals to this position.  The board unanimously agreed that this duty should fall within the duties of the nominations committee.

3.    Future board meeting dates: Randall will be emailing board members proposed future meeting dates.

VII.      ADJOURNMENT

The meeting was adjourned at 3:52 pm


 

ADDENDUM A: Items that were discussed by Board members following the August Board meeting

·         The total food budget for pizza’s at the Eastern District CE in Tulsa was $137.43

·         Randall emailed the board members a draft of the membership drive letter for review and approval prior to sending it out to the members.  Please see attached.  The board approved the letter via email.

·         ASHP speaker for 2016: Randall forwarded an email to OSHP board members from ASHP regarding the process for requesting an ASHP speaker for OSHP’s 2016 meeting.  It was not known whether OSHP could request an ASHP speaker two years in a row.  The board discussed via email and decided that it we should go ahead and submit the request and ASHP can inform us if we cannot have a speaker 2 years in a row. 

·         Membership committee follow up Mixer vs Gift baskets:

                                            i.    Finding a place for the mixer would be relatively easy and inexpensive.  For example, McNellie's South has a room available for a $75 fee which would accommodate 20-25 people.  Throw in 6 or 7 appetizer plates (at $7-$8 each) and you’re looking at $125 or so for the event. 

                                          ii.    Gift baskets available locally appear low quality and not very healthy.  Bruce stated that his wife investigated the option of putting together baskets containing lots of goodies like dried fruit, nuts, coffee/tea packets, a can of Starbucks, small chocolate, etc.  The large version of the basket would be about $40/each and the smaller ones about $20/each.  Maybe three large baskets (St John, Saint Francis, Hillcrest) and half a dozen smaller ones for the next tier of hospitals.  $240 or so for the baskets and I could take care of delivery.

                                         iii.    The board voted via email and approved going with the gift basket idea for the membership drive

·         New Pharmacists Care Coalition: Randall shared with the board an email he received from ASHP regarding the Patient Access to Pharmacists’ Care Coalition (PAPCC).  PAPCC is requesting state affiliates to officially join the coalition.  “There is no cost to join the coalition, and state affiliates who join the coalition would not be required to participate in full membership calls, but could rely on ASHP to provide updates on the status of the bills, grassroots efforts and other pertinent information.”  Please see attached document for more details about PAPCC.  OSHP board members discussed via email and approved joining PAPCC.

·         OSHP fall meeting registration

                                            i.    Refund for vendor showcase chair: the board discussed via email and approved refunding the meeting registration fee for Kim Whitley, the vendor showcase chairperson.

                                          ii.    Name tags at the fall meeting: The board discussed via email and approved listing the place of employment on name tags instead of listing the attendee’s home town.

                                         iii.    Student participation in residency showcase regarding charging students who do not attend the fall meeting to attend the residency showcase Vs requiring students be OSHP members to attend the residency showcase:  the issue was discussed via email and the board agreed to discuss this in more detail at the upcoming OSHP board meeting on Oct 21.

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