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February 2016 Board of Directors Minutes
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OSHP BOARD OF DIRECTORS MEETING MINUTES

February 24, 2016 3:05-4:15 PM

Oklahoma City, OK O’ Donoghue Research Building (Room 4410) and

Tulsa, OK Schusterman Building (Room 1D29)

 

I.      CALL TO ORDER

 

Members Present:       

Randall Sharp, President

Kari McCracken, Past-President

Mark Mills, Treasurer

Emily Gray, Eastern District Chair

Brian Hughes, Western District Chair

 Teresa Lewis, Secretary

 

Members Absent:        

Debbie Poland, President-Elect

 

 Guests Present:          

Cassie Shaw and Jordan James (SWOSU students)

 

II.     APPROVAL OF MINUTES

·Board meeting minutes from previous meetings were distributed and approved electronically

 

III.    BOARD REPORTS

A. Secretary:

·            Membership numbers

 

December 2014

December 2015

February 2016

 

Eastern District

Western District

Eastern District

Western District

Eastern District

Western District

Pharmacists

108

131

107

122

64

89

Students

28

72

31

64

25

27

Supporting

3

3

5

1

0

1

Technicians

24

5

16

5

3

3

1st Year Pharmacist

4

11

4

7

6

6

Resident

8

14

10

20

9

11

Total

175

239

173

219

107

137

 

B.   Treasurer  

·Year to date financial summary was presented.  The year-end balance sheet for 2015 shows the organization has $207,397 in the bank account.  The organization also has $60,520 in long-term CD with Bank of Oklahoma.

·Profits & Loss:

i.    Net income in 2015 in the amount of $11,500.57 is accurate.

ii.    The expenses and income labels in Affinipay are not accurate because the way Mark categorizes expenses and income were different from the previous treasurer’s method of categorizing expenses and income.

           1.    -$9,926.29 under Affinipay is actually income and not an expense.  The negative dollar amount is due to the previous treasurer’s method of categorizing membership dues under Affinipay rather than under membership dues.

            2.    $10,184.13 under Bank of Oklahoma represents checks that were received for meeting registrations and membership dues.  They were mis-categorized under Bank of Oklahoma.  These errors cannot be fixed because QuickBooks do not permit changes once a month has been reconciled.

            3.    Mark has proposed and new account labeling system with the help of Michele Splinter and our accountant Nino Frost.

      iii.    Total Website costs: ~$5500 (Affinipay costs & website annual fee)

C.   Eastern District Chair

·Emily has been working with Marlene Hall to have a police officer present substances abuse.  Emily will communicate details of this event with the new Eastern District Chairperson.

        D.  Western District Chair

·Meetings are set up through June

·The collaborative continuing education (CE) with the state board of pharmacy is finalized. Funding proposal have been sent to Dr Foust.  The funding will be through the Oklahoma Pharmacy Education Foundation established by the State Board of Pharmacy.  Darin Smith will present Diversion on May 5, 2016.

        E. Past-President – None

        F. President – please refer to new business section

 

IV.   COMMITTEE REPORTS/UPDATES

        A.  Finance Committee – Mark Mills, Board Liaison  

        B.  Legislative Committee – N/A

        C.  Membership Committee – Emily Gray, Board Liaison

·Bruce and Nasim have sent out email reminders to members who have not renewed membership yet.

        D.  Nominations Committee – Kari McCracken, Board Liaison

·There has been an nominee who have agreed to run for the position of Secretary

·The Eastern District Chair position still needs to be filled.  One person is considering the position.

·Currently, no one who have accepted the nominee position for President-Elect.  Darin Smith is likely not available to take on this role due to his increased responsibilities with his job.

E. Program Committee – Randall Sharp, Board Liaison

·The spring meeting will be held on April 8 at the Moore Norman Technology Center (Norman Campus). 

·Cost: $750/day does not include catering.  The venue does not permit outside catering

            Residency Pearls:

i.    There is enough room in the break-out sessions for 15 residents to present; however, there are 17 residents wishing to present. 

ii.    The Board discussed options to see if there was a way to allow all 17 residents to present or allowing some residents to residents present with no continuing education (CE).  Having all 17 residents present would create an imbalance in continuing education hours among the groups.  The schedule has already been finalized and the CE hours have been submitted to ACPE for approval so it may not be possible to have some residents present without CE.

iii.    In previous years there had been similar circumstances that resulted in more residents wishing to present but the venue did not have enough space.  During that time the solution was to objectively select the residents who will present their research. 

iv.    This year, the Program committee members and OSHP Board members were asked to review each abstract.  A scoring rubric will be used to objectively determine which residents will present at the meeting.  Reviewers were blinded to the authorship of each abstract.  Individuals who were directly involved with a resident’s abstract will abstain from scoring the abstract.

v.    Ideas for future residents’ presentations.

1.    Consider having residents present CE at district meetings

2.    Consider extending time at the spring meeting to allow more slots for residents to present

F.   Scholarship and Awards Committee – Teresa Lewis, Board Liaison

·No Continuing Excellence Applicants.  There were no Continuing Excellence Awardees last year either

·One Sylvia Martin Technician Award nominee

·Two OU applicants

·Four SWOSU applicants

·The committee plans to have a basket to auction at the OSHP annual meeting

·Suggestions to bring up to the Scholarship and Awards Committee

i.    Is there a possibility to consider peer nominations for the Continuing Excellence Awards?  Teresa will touch base with Barry Gales and report back to the Board.

ii.    Resident Awards?  Teresa will touch base with Barry Gales and report back to the Board.

  G.  Social Media and Communications Committee – Brian Hughes, Board Liaison

·Brian had emailed proposed amendments to the bylaws to Board members.  See attached.  (These proposed changes cannot be made this year.  Per the By-Laws they must be presented at the District meetings or other business meetings at least 60 days prior to the Annual Meeting.  Plan to submit these proposed changes at next year’s Annual Meeting).

·The proposed changes will be to combine the Newsletter Committee with the Social Media and Communications Ad Hoc Committee.

·The new proposed committee will be the Communications Committee with a Newsletter subcommittee and Social Media subcommittee.

·The Board will discuss this at the next Board of Directors Meeting.

       

V.    OLD BUSINESS

·Social Media/Newsletter Committee – see Brian’s proposed amendment to the Bylaws

·Retractable banners

i.    Brian recommend not listing individual names on the banners due to changes in personnel/turnover.

ii.    Emily indicated Jacyntha Sterling would be a good person to help design the banner.

iii.    Randall will forward the email from Lisa to Board members.

 

VI.   NEW BUSINESS

·Legislative Day: Randall provided an update on Legislative day.  A carry over from last year that presented again this year was the proposal to consolidate the Board of Pharmacy under an umbrella Health Professions-type board.  Yvette Morrison will be sending an email update related to Legislative Day.  Randall reported that he and Yvette Morrison met with Deborah Billingsley, the new Executive Director of OPhA.  Deborah was receptive with OPhA and OSHP collaborating with Legislative issues.

 

VII.   ADJOURNMENT

The meeting was adjourned at 4:15 pm

 

ADDENDUM A: Items that were discussed by Board members following the February Board meeting

 

·Resident Project Pearls: Randall emailed the Board about an issue that arose with a missed emailed submission from a resident.  Because the resident’s submission was missed by the Program Committee the resident’s abstract was inadvertently left out of the blinded scoring.  The Board discussed this issue via email and agreed to have a non-CE session at the conclusion of the Annual meeting.  The time set aside after the meeting will be designated for this resident and the two residents who were not previously selected to be able to present to the membership present.  The Board also agreed to pay any additional fees to the meeting venue if the meeting ran over on time.  The cost for use of the facilities beyond 5pm is $1,225.

 

 

        

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OKLAHOMA SOCIETY OF HEALTH-BASED PHARMACISTS
PO BOX 2371
OKLAHOMA CITY, OK  73101