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February 2017 Board of Director Meeting Minutes
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OSHP BOARD OF DIRECTORS MEETING MINUTES

Date:   February 24, 2017               Time: 3:00 p.m.

 

 

I.      CALL TO ORDER at 3:00 p.m.

 

Members Present:

Debbie Poland

Randall Sharp

Jennifer Bird

Kaili Melton

Mark Mills

Brian Hughes

 

Members Absent: Alice Kirkpatrick

 

Guests Present: Meenu Thomas – student (SWOSU)

 

 

II.   APPROVAL OF MINUTES January 20, 2017- Approved

 

III. Guests report: none

       

IV.   BOARD REPORTS

A.   Secretary – Alice Kirkpatrick – absent, report submitted 

Membership numbers –

 

 

Dec 2015

 

January 2017

 

February 2017

 

 

Eastern

District

Western

District

Eastern

District

Western District

Eastern

District

Western District

Pharmacists

107

122

58

80

68

94

Students

31

64

13

26

17

33

Supporting

5

1

1

0

2

1

Technicians

16

5

3

9

5

11

1st Year Pharmacist

4

7

0

3

0

3

 

 

 

 

 

 

 

Resident

10

20

8

9

8

10

Total

173

219

83

129

100

152

 

 

 

 

 

 

 

 

Discussion about membership numbers.  Eastern and Western Districts were asked about any difficulties with online renewal during recent meetings and a few complaints were voiced.  A few additional issues have been reported – will see if something can be added to web site that specifies who to contact if having difficulties and/or a “tips and tricks” for log-in.   It was suggested that membership report format be changed to either compare to same month of previous year, show 12-month trend, and/or just report quarterly number vs. monthly number – this will be requested for next report.  Ideas: include membership application in newsletter, capture current member top recruiter in newsletter. 

 

B.   Treasurer – Mark Mills

Presented preliminary 2017 Budget – all voted to approve with more information forthcoming

Deficit projected for 2017 – will hopefully improve once have budget for Residency Research Conference prepared

 

C.   Eastern District Chair- Kaili Melton

One E.D. Meeting held since last board meeting – announced proposal for social meeting committee.  Some complaints about online renewal voiced.  Date for Diversion Prevention Program by Sheila St.Cyr set for June 13th at St. John’s in Tulsa. 

 

D.   Western District Chair – Brian Hughes

At last W.D. meeting announced nominations and awards, asked about web site online renewal, shared proposal for social media committee become permanent, and brought up Legislative Day. 

March 23rd meeting may have to be cancelled due to budget as supporter can only fund catering – cannot be held at a restaurant and a venue cannot be funded.  Will ask Norman Regional and State Board if space can be used.

W.D. Meeting also set for April 3rd.

 

E.   President-Elect – Jennifer Bird-

Resident research symposium is scheduled for May 19th in OKC at the OU College of Pharmacy.  Details in old business

 

F.    Past-President – Randall Sharp – no report

 

G.   President –Debbie Poland

Attended Legislative Day and provided update – no provider status legislation proposed this year perhaps due to push at the national level. Lobbyists provided nice presentation, large turn out from OPHA. 

Funeral service for John Foust today – discussed making donation to Memorial Fund set up at SWOSU in his name in lieu of flowers – Board approved $500 donation

H.   Student Liaisons

Menu Thomas – SWOSU student chapter – upcoming events include speaker meeting 2/28/17 and Residency Panel 4/4/17

 

 

V.    COMMITTEE REPORTS/UPDATES 

A.   Finance Committee – Mark Mills  

Met Feb 3rd to review preliminary budget for 2017 and this submitted to Board for review – approved by Board with anticipation of forthcoming information

Travel and reimbursement for delegates discussed

Draft revision needed for guidelines

Reviewed budget for Annual Spring Meeting

 

B.   Legislative Committee – Randall Sharp

Update from Legislative Day Feb. 22nd.  Emails from OPhA will be forwarded. 

 

C.   Membership Committee – Kali Melton

Announced Residency Research Conference at recent E.D. Meeting – members complained about location being in OKC and about having 2 different meetings

Continue to encourage all active members to promote person to person invitations.

 

D.   Newsletter Committee – Brian Hughes

No report

 

E.   Nominations Committee – Jennifer Bird

Nominations underway for Treasurer, Western District Chair, and President Elect.  Candidate has accepted nomination for President Elect, but still need nominations for Treasurer and Western District Chair.  Voting will be underway soon.  Encourage members to continue making nominations

 

F.    Program Committee – Debbie Poland

6 vendors have already committed to Annual Meeting Vendor Showcase, hoping to get 20 with continued outreach and communication to vendors.  Planning to visit St. Anthony’s meeting space to ensure adequate space

 

G.   Scholarship and Awards Committee – Alice Kirkpatrick

Not able to attend Board Meeting but reports that the Scholarship and Awards Committee has not yet met.

 

H.   Social Media and Communications Committee – Brian Hughes

Lisa or Brian posting most web items – Jacintha working in Twitter and Facebook.  See additional below in Old Business. 

 

       

VI.   OLD BUSINESS

 

A.   Social Media/Newsletter Committee: proposal to amend the bylaws to establish a permanent committee for Social Media instead of combining with the newsletter sub-committee. –Reminder: Send request to secretary to form permanent committee.

Requirement for Bylaw proposal:

·Proposal to amend bylaws shall be submitted in writing to OSHP Secretary by two or more active members at least 90 days prior to Annual Meeting

·Such proposals shall be reviewed at District meetings at least sixty days prior to Annual Meeting.

·The proposal shall then be read at the Annual Meeting of the OSHP where it must be approved by a majority of active members present.

·Approval must be given by the American Society of Health-Systems Pharmacists before it is submitted to the entire active OSHP membership for vote by mail ballot.

·Two-thirds majority of votes casts shall be necessary for final approval.

Debbie reported that in discussion with Beverly Black from ASHP, Beverly said they could review our bylaws completely every 5 years and make recommendations; however, it would likely be the end of 2017 or first of 2018 before they could review OSHP bylaws.  She suggests having only 3 committees in the bylaws and everything else in the guidelines.  Beverly recommended not pursuing addition of Social Media Committee to the bylaws, but rather just adding to the guidelines.  Per report, Beverly Black said to consider our current changes approved.   The Board decided not to make Social Media Committee a permanent committee and will not pursue adding to the bylaws.  

 

B.   Residents Forum update - Jennifer Bird

Resident Research Conference set for 5/19/17 at OU College of Pharmacy as no venue fee – Jamie Miller from OUCOP assisting

Inquiry about ACPE CE – too expensive to support small meeting and keep registration fee low.  Will pursue OK State Board of Pharmacy CE approval.

Catering will be main expense – research underway

Preliminary budget forthcoming

Intent to Present will be sent out via survey with deadline of 3/8/17

Abstract Deadline 3/31/17

Will be able to set up schedule once number of anticipated presenters is known

 

 

VII.  NEW BUSINESS

A.   none

 

VII.  ADJOURNMENT 

??? 4:30 p.m. ???

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OKLAHOMA SOCIETY OF HEALTH-BASED PHARMACISTS
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