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February 2019 Board of Directors Meeting
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OSHP BOARD OF DIRECTORS MEETING MINUTES

Date: February 15th, 2019   Time: 2:00 p.m.

Phone: 405-307-5895

I.        CALL TO ORDER – 2:04 PM

 

Members Present:

Brian Hughes

Kiya Harrison

Richard Wheeler

Allyson Oyler

Tiffany Kessler

Jeremy Johnson

 

 Members Absent:

Jennifer Bird

 

Guests Present:

None

 

II.      APPROVAL OF MINUTES

 

 A.   Approved via email by Allyson Oyler, Richard Wheeler, and Jeremy Johnson

 

III.     BOARD REPORTS

 

 A.   Secretary- Kiya Harrison

i.    List of members from Lisa on 2/7/19 showed 217 current members. Waiting for update.

 

Oct- 18

Sept- 18

Aug- 18

Jul-18

Jun-18

May-18

Mar-18

Feb-18

Jan-18

Dec-17

Nov-17

Oct-17

Eastern District

 

 

 

 

 

 

 

1st Year Pharmacists

 

7

 

7

 

6

6

6

6

6

6

4

3

2

2

Pharmacists

75

74

70

70

68

67

62

61

50

76

75

75

Residents

16

15

14

14

10

10

9

9

9

17

17

17

Students

14

14

11

11

10

10

9

9

7

25

25

25

Supporting

2

2

2

2

2

2

2

2

1

1

1

1

Technicians

12

10

10

10

9

9

8

8

8

10

10

10

Total

126

122

113

113

105

104

96

95

79

132

130

130

 

 

 

 

 

 

 

Western District

 

 

 

 

 

 

 

1st Year Pharmacists

7

6

3

3

3

3

2

2

6

5

4

4

Pharmacists

98

95

90

90

89

88

79

77

67

112

112

110

Residents

25

24

18

17

12

12

11

11

11

17

16

15

Students

58

49

40

43

38

38

36

31

32

45

45

42

Supporting

1

1

1

1

1

1

1

1

1

2

2

2

Technicians

3

3

3

3

3

3

1

1

1

11

11

11

Total

192

178

155

157

146

145

130

123

118

192

190

184

 

 

 

 

 

 

 

Total

318

300

268

270

251

249

226

218

197

324

320

314

 *December is an off month because people have changed what type of membership they are due to renewing

 

 B.   Treasurer – Tiffany Kessler (review emailed documents)

i.    A draft budget was sent to the finance committee and a finance meeting will be held soon.

ii.    Membership numbers are about the same as last year; however, we have increased dues so this may make a difference.

iii.    Higher profit this past December than in the past

iv.    Current proposed budget is in the negative, but last year ended up having a profit, so that may be hopeful for this year.

 v.    Biannual audit is contributing to overall organization costs (about $4,000).

 C.   Eastern District Chair- Allyson Oyler

i.    January 22nd meeting – 31 attendees

ii.    Upcoming meetings – February 21st and March 28th

iii.    Sponsors are confirmed through August

 

 D.   Western District Chair – Richard Wheeler

i.    Upcoming meetings

 1.    February 22nd- at Vast restaurant, 59 signed up so far

 2.    March 26th at Mickey Mantle’s

 3.    May 14th at Packard’s on rooftop

ii.    Brian will form a subcommittee to figure out a better method for collecting resident information for the fall.

 

 E.   President-Elect – Jeremy Johnson – no report

 F.    Past-President – Jennifer Bird – absent

 G.   President –Brian Hughes

i.    Student Membership and Engagement

1.    Attended sOSHP meeting at OU College of Pharmacy last month to discuss benefits of student membership. One student signed up for a committee.

                         ii.    Items from the January planning retreat

1.    Vendors – Reaching out to non-pharmaceutical vendors to expand variety (e.g. Pharmacists mutual, Vigilanz).

2.    Board members were encouraged to continue nominating members for the open board positions.

3.    Received a check from the PTCB

4.    The board approved the budget for the annual meeting via email; Brian has forwarded this to Kelly.

5.    Reminder to secretary to prepare award plaques for Spring meeting

6.    Will talk with Lisa to resolve member email discrepancies

 

 H.   Student Liaisons:

 Huy Nhan (OUCOP): absent

 Caroline Ohare (SWOSU COP): absent

 

 

IV.    COMMITTEE REPORTS/UPDATES 

 

 A.   Finance Committee – Tiffany Kessler

a.    Upcoming meeting with finance committee

b.    Preparing documents for hand off to incoming treasurer

 

B.   Legislative Committee – Richard Wheeler

a.    Inquiring about date of legislative day (thought to be March 5th)

b.    Brian reiterated the ability for us to participate in national ASHP legislative calls.

c.    Recent changes to technician rules and regulations

          i.    Biggest change is ratio of pharmacists to technicians increasing from 1:2 to                     1:5; also only technicians may input prescriptions

 

C.   Membership Committee – Allyson Oyler

a.    Decided against prorating membership dues during January retreat. All members will renew in December, except for residents where membership will cover them for the entire residency cycle.

 

 D.   Newsletter Committee – Brian Hughes

a.    Newsletter should be coming out soon

 

 E.   Nominations Committee – Jennifer Bird - nominations

 

 F.    Program Committee – Jeremy Johnson

a.    2019 Annual Spring Meeting

     i.    Everything is complete; just finalizing technician objectives in order to complete the brochure.

 

G.   Scholarship and Awards Committee – Kiya Harrison – no report

 

H.   Social Media and Communications Committee – Brian Hughes – no report

 

V.     OLD BUSINESS

 

A.   Affiliation self-study

1.    Waiting to hear back from ASHP, should be soon

B.   Strategic Planning Follow-up

1.    Ongoing

C.   Bylaws Revision

1.    Waiting to give the summary at the annual meeting and will take a vote at that time; then will be sent to ASHP for approval and back to us to email to membership for a final vote.

D.   Guidelines/Policies Revision

1.    Revised and uploaded to website

2.    Each officer/chair should review their section of the guidelines before leaving their role so that information is up to date.

 

VI.    NEW BUSINESS - none

 

VII.   ADJOURNMENT – 2:39 PM

 

 

ADDENDUM: Items that were discussed by Board members following the February Board meeting

 

I.      Emily Gray, clinical specialist from Laureate Psychiatric Clinic and Hospital, emailed Brian to ask if Jacyntha could announce on OSHP social media that her institution is starting a PGY2 in psychiatry. The board approved this request and recommended posting it to the OSHP Facebook page and including it with the other residency listings on the OSHP website.

II.    Tiffany Kessler asked the board’s permission for her P4 student to call into the upcoming board meeting on March 1st as a part of her academic rotation. The board approved this request.

III.   The brochure for the Spring meeting was emailed to the board on 2/24/19 for approval. One typo was found and will be corrected. A majority of the board members have approved the brochure.

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