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OSHP June 2018 Board of Directors Meeting
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OSHP BOARD OF DIRECTORS MEETING MINUTES

Date: June 21st, 2018      Time: 3:00 p.m.

Phone: 405-307-5895

I.CALL TO ORDER-  at 3:02PM

 

 Members Present:

Brian Hughes

Jeremy Johnson

Allyson Oyler

Kiya Harrison

Tiffany Kessler

Jennifer Bird

Richard Wheeler

 

Members Absent: none

 

Guests Present: Barry Gales

 

II. APPROVAL OF MINUTES

 

 A.   Motion-Jeremy Johnson

 B.   Second-Tiffany Kessler

 

III.SCHOLARSHIP/AWARDS COMMITTEE —Barry Gales

 

 A.   Discussion of proposed changes to application criteria (see emailed document)

       i.    Overall goal is to revise award criteria in order to increase number of applicants.                       Considering the following changes:

1.    Technician award

a.    Make criteria less specific so that pharmacists can nominate technicians more easily.

2.    Continuing excellence award

a.    Change hours to credits so that more qualifying activities can be documented.

b.    Decrease total number of credits required or cap number of credits that may be claimed for the same type of activity.

3.    Student scholarship applications

a.    Desire to increase scholarship amount to students if budget allows.

                                ii.    The board will vote on these proposed changes via                                    email

 

IV.    BOARD REPORTS

 

 A.   Secretary- Kiya Harrison

Member numbers

i.    Unclear why overall numbers are lower compared to June 2017. Will trend further back in order to see where the decline took place. 

 

 

2018 Member Numbers (5 months)

2017 June Comparison

Jun-18

May-18

Mar-18

Feb-18

Jan-18

Jun-17

Eastern District

 

1st Year Pharmacists

6

6

6

6

4

0

Pharmacists

68

67

62

61

50

70

Residents

10

10

9

9

9

9

Students

10

10

9

9

7

18

Supporting

2

2

2

2

1

2

Technicians

9

9

8

8

8

9

Total

105

104

96

95

79

108

 

Western District

 

1st Year Pharmacists

3

3

2

2

6

4

Pharmacists

89

88

79

77

67

105

Residents

12

12

11

11

11

10

Students

38

38

36

31

32

40

Supporting

1

1

1

1

1

1

Technicians

3

3

1

1

1

11

Total

146

145

130

123

107

172

 

Total

251

249

226

218

186

279

 

 B.   Treasurer (refer to May finance reports, emailed on 6/20)– Tiffany Kessler

       i.    Discussed possibility of financial decrease being linked to overall membership drop in         the past year

       ii.    Working to get access to the investment account

 

 C.   Eastern District Chair- Allyson Oyler

       i.    33 RSVPs so far for the next meeting

       ii.    July 12th meeting is already at capacity

 

 D.   Western District Chair – Richard Wheeler

       i.    May and June meetings were successful

            1.    Several non-members were invited to the June meeting. This will need to be                      addressed again in the future in order to make sure that all guests/non-members                      RSVP last so that members have priority.

        ii.    Working with Pfizer for the August meeting

        iii.    Working with a sales representative for the September meeting

                1.    Will collaborate with newsletter committee to gather resident information for the                  meeting.

                       a.    May have RPDs enter this information onto the website in the future.

                 2.    This meeting will be held at the end of the month so as not to interfere with the                   fall meeting.

          iv.    October and November talks have been confirmed

 E.   President-Elect – Jeremy Johnson- no report

 F.    Past-President – Jennifer Bird

       i.    Watch for the ASHP release to apply for Oklahoma reception space at Midyear.                    ii.   Created the team for the Alzheimer’s walk in October; will begin recruiting team                         members.

 G.   President –Brian Hughes

       i.    Student Membership and Engagement

             1.    Talked to Huy (sOSHP president) about going to the next meeting.

             2.    Clinical skills competition

                    a.    Board in agreement with this activity

                    b.    Will put Ashley Fox in touch with Janice and Kelly to work out the details.

                    c.    May work best during the fall meeting in order to capture more P4 students.

             3.    Student track at Spring meeting

                    a.    Will need to consider space and resources to implement the programming.                                  ii.    Drop Box vs. other file sharing/storage technology

                                  1.    Found out that files only release to the owner (ie. Lisa); therefore,

                                         we no longer need to look for a different sharing/storage system

                                  2.    New members will have Dropbox access this week.

                                         iii.  Pharmacy Technician Review Committee- will not pursue at this                                                   time

                                         iv.    BOD meeting times for the year

    1.    Afternoons on the first Monday of every month seem to                   work best for most members.

    2.    Will try to have as many members present as possible at                 each meeting with the understanding that 100% attendance

           may not be achieved each month due to schedule conflicts.

                      v.    Re-address selection of liaisons for OSHP committees

                  1.    Changes to be made due to bylaws

              a.    Jeremy will be member of the finance                                   committee and liaison to the program                                     committee

               b.    Jennifer will be liaison for the nominations                            committee

 H.   Student Liaisons:

 

Huy Nhan (OUCOP): absent

 Kyle Klish (SWOSU COP): absent

 

V.    COMMITTEE REPORTS/UPDATES 

 

 A.   Finance Committee – Tiffany Kessler - No report

 

 B.   Legislative Committee – Richard Wheeler

       i.    We are officially members of the coalition against SQ 788 and will be receiving regular               updates.

 

 C.   Membership Committee – Allyson Oyler- no report

 

 D.   Newsletter Committee – Brian Hughes- no report

 

 E.   Nominations Committee – Jeremy Johnson- no report

 

 F.    Program Committee – Jennifer Bird- no report

 

 G.   Scholarship and Awards Committee – Kiya Harrison- no report

 

 H.   Social Media and Communications Committee – Brian Hughes

       a.    Website updates

              i.    Newsletter coming out soon

 

VI.   OLD BUSINESS

 

 A.   ASHP Re-Affiliation – Brian Hughes/Jennifer Bird- ready to submit

      1.    Bylaws and guideline review

             i.    Received enough comments

             ii.    Brian will clean up the document and send it out to the membership.

                    2.    Affiliation self-study

                    3.    Scorecard

                           B.   Strategic Planning Follow-up

 

VII.  NEW BUSINESS- none

 

VIII. ADJOURNMENT at 3:49PM

 

ADDENDUM A: Items that were discussed by Board members following the June Board meeting

 

A.   OSHP board members voted to approve the budget and brochure for the fall meeting.

 

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