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OSHP Guidelines and Policies
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The position of Secretary is elected for a two-year term from the active OSHP membership on opposite years from the Treasurer.  The Secretary is a member of the Board of Directors of OSHP, which meets at least quarterly and functions as the official voice of Health-System Pharmacists in Oklahoma.  A report of the membership numbers will be expected quarterly at board meetings.


A.      Serves a member of the Board of Directors.


B.      Records and maintains all appropriate Board minutes in a neat and orderly fashion; works closely with the Staff Secretary to ensure all responsibilities are met as a paid service to OSHP through the contract agreement. 


C.      Maintains and indexes all resolutions, policies and directives adopted by the Board of Directors in the minutes to facilitate appropriate implementation.


D.      Understands Society policies and procedures and is proficient in parliamentary procedure.


E.       Is responsible for the maintenance of all official correspondence of the Society, keeping the Board members, officers and the entire membership, if needed, informed about communications received affecting the Society and the practice of health-system pharmacy in cooperation with the Staff Secretary.


F.       Keeps the Board of Directors and ASHP informed of any changes in the Constitution or Bylaws. 


G.      Reports any changes in officers to ASHP and submits a list of newly elected officers and Board members to ASHP.


H.      Assists the President in preparing the agenda for each Board meeting and ensures that meeting notices are distributed to the appropriate persons.


I.        Requests and collects conflict of interest disclosures from all committee chairs and board members.  Presents any noted conflict of interests to the board for discussion and decision making.


J.        Ensures that a current directory of the Society Board of Directors and committee chairmen is maintained and distributed as required in cooperation with the Staff Secretary.


K.       Orders the plaques and other awards for presentation at the OSHP Annual Meeting.


L.       Serves as a board liaison for at least one OSHP committee.


M.    Prepares an annual officer report for the membership to be presented at the OSHP Annual Meeting.


N.      Prior to assuming office, meets with the outgoing Secretary to become familiar with details of the office and reviews the files.


Approved 2-13. Reviewed 8-18.

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